Introduction • Thriving law firm with 90 staff • Modern premises in Hawthorn • Working from home and the office • Onsite Parking Moores is a values-driven law firm that is committed to making a difference for our clients, our people and the communities in which we operate. We pride ourselves on delivering quality work and excellent client service and we value the integral role our assistants play in helping to make a difference. Description The role Moores is seeking an experienced Personal Legal Assistant to provide outstanding organisational and administrative support to the Charities and Not-for-profits (NFP) team, including a Practice Leader, Rebecca Lambert-Smith and four lawyers (two of whom are part time). Moores’ NFP team is a trusted adviser to charities and not-for-profits across Australia, supporting them through creation, crisis and change. The role requires a mix of legal secretarial skills and PA capability. You will be responsible for duties including client liaison, diary, email management and document production. Key responsibilities will also include: • Triaging new client enquiries received via website and phone; • Setting up new matters according to file opening and closing protocols; • Document production, including preparing draft price proposals and price agreements; • Generating bills to clients; • Managing team precedents and using them to generate client correspondence; • Liaising with the Practice Leader to monitor team capacity and progress against goals; • Scheduling and coordinating client meetings and managing client deadlines effectively; and • Drafting applications and correspondence to regulators including the ACNC, ASIC, ATO and CAV. Skills And Experiences Who are we looking for? Our ideal candidate is an excellent organiser and communicator, with at least three years’ experience as a Personal Assistant in a legal environment. You have already proven yourself to be a strong team player who is proactive and client focused. You work well under pressure to meet tight deadlines, whilst taking pride in work presentation and maintaining a high level of attention to detail. A thorough understanding of Microsoft Office is essential. Previous experience with Salesforce programs and Affinity is advantageous. We are seeking someone who can partner with the Practice Leader and the wider NFP team to deliver excellent service to the firm's clients by building and maintaining effective relationships, as well as developing an understanding of our clients and their business. You will need to be a confident communicator with the ability to engage with varied clients and stakeholder audiences. As a forward thinker, you can anticipate the needs of the team and are always one step ahead. You have great judgment and know when to exercise initiative and when to check-in. What we Offer We’re offering you the opportunity to become a valued member of a dynamic firm with fantastic mentoring and learning opportunities. We have leave options, including a wellbeing leave day, volunteer leave, purchase leave and an annual Moores Day (a day off on the Monday before Cup Day every year). We offer a competitive salary commensurate with experience, genuine flexibility including a hybrid work model, a wellbeing program in addition to a supportive and friendly culture. About us Moores is not a traditional law firm. We are unique because: • Our staff love working here, Moores was named the ‘Employer of Choice’ at the Australian Law Awards 2023 • We actually innovate – we were one of the first law firms to ditch time sheets in favour of value pricing and we’re not looking back We price value, not time. • Our staff love working here – Moores recently ranked in the top 25% of Australian organisations surveyed by InSync in relation to employee engagement. • We are truly flexible – majority of our staff and practice leaders work flexibly or part time in a hybrid work environment. • We are proudly inclusive, diverse and committed to gender equality – our CEO and more than 50 percent of our practice leaders are female. • We pride ourselves on being professional, but we don’t wear suits unless we have to. • We have a strong commitment to pro bono and social impact – our pro bono resources supported thousands of NFPs. • We focus on working with purpose-aligned clients to deliver great outcomes that benefit the community. • We keep it real - we’re a down to earth bunch who like to work hard, but have fun along the way and don’t take ourselves too seriously. • We do it with heart - people are the heart of Moores. We like and care about each other. How do I apply? This is a full-time role, however we value flexibility and are happy to consider applications seeking it. We do prefer to deal with you directly so please submit your application by clicking on the link below to apply. Only applications submitted via the Moores online application system will be accepted. We do not accept unsolicited agency resumes. http://www.moores.com.au/careers Please note we will only contact you if your application is successful for interview. Any questions? Contact: Natalie Rule, People and Culture Advisor (03) 9843 2130 Belinda Balmer, Head of People and Culture (03) 9843 0415 careersmoores.com.au