Full Time – Monday to Friday RDO’s & Profit Share Stowe Australia is Australia’s leading provider of electrical and communications services. Operating as a family-owned company since 1910, Stowe Australia recognizes that our most important assets are our people. We currently have a reception position available within our Melbourne Branch. About The Position We are looking for an experienced Projects Administrator to support Project Managers on a daily basis. You will be a member of the Client Service Administration team and provide a high level of administrative support to professional and technical staff. Our preference is that you have a minimum of 1-year similar experience within an administration and support role and that you understand the importance of being able to work both as part of a team and independently. Your responsibilities in this role will include: Administrative support to Project Management. Site Safety - Implementation of the Stowe HSMP, SWMS, Toolbox Minutes, Inductions, etc. Book and manage training courses for technicians and office team Procurement Assistance: Coordinating the procurement of materials, equipment, and services needed for the project, including obtaining quotes, issuing purchase orders, and tracking deliveries. Assisting with controlling deliveries, meeting our HSEQ requirements. Inspections - Carry out WIR's, SWMS Audits, etc. Documentation Management: Maintaining project documentation, including contracts (follow up progress on Execution), permits, drawings, specifications, and other relevant documents within ACC. Scheduling Coordination: Assisting in scheduling activities, coordinating subcontractor work, and ensuring timely completion of project tasks. Project Planning: Collaborating with project managers to develop project plans, including timelines, milestones, and resource allocation Budgeting and Cost Tracking: Assisting in budget preparation, tracking project expenses, and ensuring adherence to budgetary constraints. This will have to be at the discretion of the PM to manage and approve / own responsibility. Closeout Activities: Assisting in project closeout activities, including final inspections, documentation turnover, and warranty management, OMM Delivery, documents Sharing with Clients Quality Assurance: Implementing and maintaining quality control processes to ensure that work meets project specifications and industry standards. Completion of administration forms - Journals, Credits, New Debtors and New Suppliers etc. Raise monthly invoices and send them to clients. To be successful in this role you will require: Excellent communication and organisation skills and attention to detail. A positive and professional manner. Ability to work independently and as a team. Previous experience in a similar role.