At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 16,000 staff and serve more than 112,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: forming lives to enrich the world. WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role Job Description YOUR ROLE The Administrative Assistant in the Shared Services team will be a key role supporting the leadership group of the MACS function that provides high-level support across Payroll, Accounts Payable, Taxation, and General Ledger functions to our schools. Shared Services is a team of the Finance, Infrastructure and Digital Directorate. This role involves managing schedules, preparing reports and presentations, and updating and co-ordinating communications to ensure smooth operations. A proactive, organised, and detail-oriented individual is required, with strong multi-tasking and customer service skills, and the ability to maintain confidentiality in a fast-paced environment. WHAT YOU WILL DO Manage administrative tasks such as scheduling, meeting preparation, and action item follow-up. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organised electronic and paper files and assist with project co-ordination and team initiatives. Support budget preparation, expense tracking, invoice processing and office supply management. ABOUT YOU Extensive experience providing high-level administrative support in fast-paced environments, with strong organisational and multitasking abilities. Advanced proficiency in Microsoft Office (PowerPoint, Excel) and experience designing professional presentations; familiarity with project management tools is a plus. Excellent verbal and written communication skills with the ability to build strong relationships and handle sensitive information with integrity and discretion. Proven problem-solving skills, event co-ordination experience, and ability to prioritise tasks and meet deadlines effectively. HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria. Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email recruitmentmacs.vic.edu.au You will need to provide: 1. An up to-date Resume and 2. A cover letter addressing the Key Selection Criteria, limited to two pages Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights, and provide evidence of this. APPLICATIONS CLOSE: 4.00pm Wednesday, 19 February 2025