As an Executive Legal Secretary , you will play a crucial role in providing high-quality, timely, and professional secretarial and administrative support to the legal team. You will also be responsible for overseeing the legal secretarial team , ensuring seamless operations and optimal resource utilisation. Key Responsibilities: Complex formatting of legal documents (Microsoft Word, PowerPoint, PDFs) Preparation of briefs, legal documents, and routine correspondence High-level, accurate word processing and typing Managing incoming and outgoing correspondence Information management (Excel spreadsheets, VisualFiles case management system) Diary management, meeting coordination, agenda preparation, and minute-taking Travel and accommodation coordination Assisting legal professionals with financial deadlines (billing and time recording) Ensuring compliance with payment procedures for legal expenses and counsel fees Liaising with internal and external clients on confidential matters Managing incoming calls and visitors Supervise the team's legal secretaries The Ideal Candidate: The ideal candidate will be a passionate leader with a proactive and collaborative mindset. Key skills and attributes include: Proven ability to lead and influence teams , ensuring high performance and adherence to professional standards Strong interpersonal and communication skills , with the ability to consult and negotiate effectively Exceptional time management and organizational skills , meeting deadlines in a fast-paced environment Advanced proficiency in computerized information systems and a willingness to explore new technologies High attention to detail with the ability to maintain confidentiality and professionalism Experience in managing workloads and coordinating legal support services How to Apply Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application via the link below, that way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market. For a confidential discussion, feel free to reach out to aluongsharpandcarter.com.au