Company Description Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. Job Description About the Opportunity We are excited to announce an opportunity for an experienced and motivated Administrative Support Officer to join the Office of the Vice Chancellor. If you excel in communication, have a passion for delivering exceptional customer service, and thrive in a fast-paced environment, we want to hear from you Key Responsibilities In this role, you will be responsible for a variety of administrative tasks, including: Providing reception services to a diverse range of stakeholders, including senior executives. Managing diaries, scheduling meetings, and handling invitations with precision and professionalism. Overseeing financial tasks such as credit card reconciliations, invoice processing, and payments. Coordinating travel and accommodation, including car hire and conference arrangements. Maintaining and organizing meeting rooms, setting up AV systems, and arranging catering. Managing office supplies, equipment, and stationery to ensure smooth operations. Handling mail, photocopying, and preparing correspondence, both routine and ad hoc. This full-time, on-campus role is integral to supporting the Office of the Vice Chancellor and requires a consistent physical presence to support reception services and other administrative tasks. Please note that flexible/work from home arrangements are not available for this position. About you We’re seeking a proactive and professional individual with: An amazing attitude and a collaborative mindset, ready to contribute positively to the team. Exceptional communication skills to connect effectively with a team that operates across multiple campuses and with senior stakeholders. A commitment to producing work of the highest standard, ensuring the Vice Chancellor and team are consistently supported. The ability to represent the Vice Chancellor with professionalism and integrity, upholding the reputation of the office in every interaction. Strong organisational skills, attention to detail, and the capacity to handle a fast-paced and dynamic workload. Candidates must have full unrestricted Australian work rights and may be subject to a National criminal history check. What we can offer This is a continuing opportunity based at the Gold Coast. As Griffith is a multi-site University you may be required to work across other locations. HEW 4 Salary – Base range - $71,827.41 - $75,785.75. Full package range - $84,038.08 - $88,669.34. Additional Information Why join Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: Wide range of Learning and Development opportunities Mix of on campus and work from home options available and a supportive work environment Salary packaging options and corporate health discounts Generous leave entitlements including paid parental leave and leave loading Support with future learning opportunities through our educational staff assistance scheme Opportunities for internal mobility Health Safety and Wellbeing initiatives – on campus Gym facilities At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. How to apply Please submit your application online and ensure it includes the following: A covering letter outlining your suitability for the role, please refer to the qualifications above and the position description. Current curriculum vitae/resume including full contact details For further information specifically about this role, please contact Christine Kara, Senior Executive Assistant to the Vice Chancellor at c.karagriffith.edu.au For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on l.whitworthgriffith.edu.au Closing date: Sunday 9th February 11:59PM. All applications must be submitted online. Job Location I'm interestedI'm interested Privacy PolicyCookies Settings