This is a Administrative Specialist role with one of the leading companies in AU right now KBR, Inc. with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the takes off. More About the Role at KBR, Inc. Administrative SpecialistCreativity, collaboration, and excellence are at the heart of KBR’s vision. Does this resonate with you? We value an inclusive and diverse work environment and are working together to build a culture that embraces each other’s unique strengths and experiences. Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success. The Opportunity We are currently looking for an Administrative Specialist to join our growing Melbourne team. The role will give you an opportunity to provide administrative support to our Victorian office through reception. You will have the opportunity to be the face of the office, liaising with colleagues, guests, and clients each day. The key responsibilities of this role include: - Answering all external phone calls, screening and forwarding or message taking where appropriate - Liaise with and greet staff, clients, visitors - Maintain Meeting/function booking systems including refreshments & catering requirements when requested - General administration, including photocopying, laminating, printing, binding, data entry, filing and scanning when directed - Management of in-box, monitor, review and prioritise all correspondence, respond and re-direct emails as requested - Coordinating mail; ingoing and outgoing mail to Australia Post and courier companies - Maintain a filing system adhering to KBR document management protocols which enables the timely retrieval of documents - Process travel and accommodation arrangements in accordance with the KBR Travel Guidelines - Processing expense claims - Formatting and producing accurate, timely and well-presented documents that conform to the KBR Style Guide - Providing support to invoicing & procurement - Rail Industry Worker Coordination support - Routinely meet deadlines by prioritising workload to ensure internal client needs are met - Maintain the highest degree of presentation - Maintaining good relationships with other staff that support the performance of your work and promote good morale - Being proactive - Build and maintain professional relationships with other Personal and Administrative Assistants You will receive ongoing professional development and the opportunity to work with technically eminent professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks in addition to the standard 4 weeks of annual leave each year (33 days in total). If you don’t think you're a perfect fit, you should still sign up to Hatch and create a profile, we'll match you to other roles that suit your profile. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like KBR, Inc ✅ Applying here is the first step in the hiring process for this role at KBR, Inc We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone.