Reporting to the Practice Director, the Legal Administration Officer is responsible for being organised and detailed focused, with great interpersonal skills and a 'can do' attitude, to assist the Practice Management Team in providing administrative and operations support to the Legal and Assurance Division. The Practice Management team works within the Legal and Assurance Division and is responsible for the Division's procurement, recruitment, onboarding, reporting and financial management functions, along with managing and maintaining divisional resources and databases. The Practice Management Team is also responsible for coordinating all copyright and Foreign Investment Review Board (FIRB) requests on behalf of the Department. The Legal Administration Officer will work closely with the other members of the Practice Management Team and the Practice Director and assist in coordinating these functions to maintain our high performing Division. The key duties of the position include Responsibilities of the APS 4 Level may include: Provide administrative support to the Practice Management Team and Practice Director in managing the department's Legal and Assurance Division. General administrative support functions, such as monitoring shared mailboxes including the Practice Management positional mailbox, copyright mailbox and FIRB mailbox. Assistance with coordinating responses to copyright and FIRB requests. Assistance with recruitment rounds and providing on-boarding support for new staff. Providing procurement support to senior Practice Management team members, including progressing the procurement processes as required. Providing finance support to senior Practice Management team members, including tracking expenditure, processing of invoices and assistance with financial reporting, such as assisting with Office of Legal Services Coordination (OLSC) reports. Assistance with the management of accommodation and property moves including desks and staff and lodgement of any property issues. Maintenance of the delegations and authorisations register. Managing and maintaining divisional resources and databases, such as the Division's SharePoint and intranet page. Remain aware of departmental policies and practices. Managing the Continuing Professional Development (CPD) Program roster. Any other ad hoc administrative tasks, as directed.