Coordinate the staging of meetings, functions, conferences, and training activities. Includes generating agendas; collation and distribution of papers; recording, writing and distribution of minutes; and organising resources and catering. Conduct day-to-day administrative and operational support activities to support effective delivery of client services. May include reception, switchboard, receipting deliveries and requests for service, maintaining information and records systems, distributing mail, managing office supplies, assisting pack / dispatch activities, processing of paperwork/claims, routine purchasing, and staff travel booking. Key competencies (role specific criteria) You will be assessed on your ability to demonstrate the following: Ability to undertake a range of client service and administrative duties while balancing work priorities and meeting deadlines with minimal supervision. Ability to work effectively both independently and as part of a multidisciplinary team in a changing workplace. Competence, efficiency, and diligence in the use of computers and contemporary software packages, including keyboard skills, word processing, spreadsheets, and databases. Ability to communicate and consult effectively with internal and external clients, including the ability to respond effectively to enquiries either in person, by telephone, or through written correspondence. A commitment to continuous quality improvement. Qualifications, registrations, and other requirements Travel, Overtime and Work Location Requirements: BTS is committed to providing high quality, responsive service to health facilities throughout the state. Consequently, staff may, following consultation, be required to transfer to another work location, perform occasional overtime, attend work at any BTS location within a local government area, and participate in nights-away travel. Note: There is little or no overnight travel for administration roles Please detail any visa conditions you may have if you are not a permanent resident of Australia. It is a condition of employment for this role for the employee to be, and remain, vaccinated against one or more of the following vaccine preventable diseases during their employment (Health Employment Directive No. 01/16): measles, mumps, rubella (MMR),varicella (chicken pox),pertussis (whooping cough),hepatitis B, tuberculosis We understand that some people may require adjustments to the workplace or the way the work is performed. All applicants are encouraged to advise the panel of any support or reasonable adjustments (i.e. building access, wheelchair access, interpreting services etc.) that may be required.