RTO Administration Officer (Document Control/SharePoint Focus) Woonona NSW 2517, Australia Req 213 Friday, 24 January 2025 OUR PURPOSE IS ‘TO PROTECT’ WE CARE, WE WORK TOGETHER, WE MAKE A DIFFERENCE RTO Administration Officer (Document Control/SharePoint Focus) Full-time Fixed-term role through to February 2026 (7.25 hour days) Role based in Woonona with onsite parking Hybrid working arrangements available | Supportive team environment About the role: The RTO Administration Officer will primarily focus on document control and SharePoint related project work for the Mines Rescue business unit. You will also be responsible for providing efficient and consistent administrative support to the RTO team. You will bring strong communication skills and previous document control management and systems experience. Your main responsibilities will include: Implement a Document Management System and manage the document control process Assist to manage the review and approval of documentation Track and monitor documents to ensure currency with controlled documents Support RTO team to transition to the new RTO Standards Legislation Identify and assist in procedure improvements and efficiencies Providing general administrative support to RTO team About you: Your education, experience and skills will include: Previous document control management and systems experience (essential) Cert III in Business Administration (desirable) Advanced skills in the use of Microsoft Office, particularly Word and Excel Knowledge and previous experience using SharePoint online for document control and internal pages Ability to organise and prioritise workload to meet deadlines whilst maintaining accuracy Dedicated team player whilst having the ability work autonomously Friendly and professional outlook combined with a strong work ethic Demonstrated behaviours aligned to our company values and culture - We care, We work together, We make a difference What we offer: Check out our Benefits page to learn more about our Employee Value Proposition Friendly and supportive workplace culture 7.25-hour days, Monday to Friday 5 weeks annual leave plus 20% leave loading (pro rata) 18 days personal leave & 3 days family and emergency leave (pro rata) Superannuation co-contribution scheme Additional company holidays at Easter and Christmas Access to onsite gym and onsite parking Professional Development days Reward and Recognition program to celebrate your success Retailer discounts through Smart Spending App Access to Employee Assistance Program and novated leasing About us: Coal Services is a Specialised Health and Safety Scheme that provides an integrated suite of services to help identify, assess, monitor, and control many risks inherent in the NSW coal mining industry. Our preventative and responsive services in the areas of workplace health and safety, workers compensation, emergency response and training help to deliver on our purpose, 'to protect'. Our purpose, vision and values are aligned to focus on the safety and health of our industry and its workers. Important information re: your application Permanent roles are open only to Australian and New Zealand Permanent Residents or Citizens. Visa holders with unlimited right to work in Australia will be considered for Fixed Term Contracts. Successful applicants will be required to complete a satisfactory background check (including criminal history, references and Covid vaccination) prior to commencement of employment. We take our responsibility to protect the industry that we work in very seriously. Our people, Customers and Community safety and wellbeing are priorities for us. To apply: Please complete your details, click ‘apply for this position’ and attach a copy of your Cover Letter and Resume. Applications close 11 February 2025. Please note applications may be shortlisted and progressed prior to the closing date. For greater insight into Coal Services, be sure to check out our website at https://www.coalservices.com.au/ Other details Job family MRS Job function Individual Contributor Pay type Salary Apply now