Full-time; Term time 6weeks (44 weeks total) Type: Permanent, ongoing Closing Date: 21 January 2025 MLC School is looking for an experienced and organised Head Administrator (Music) who will support our vision to educate and inspire young women to be fearless thinkers with moral courage and compassion to be agents of change in their own lives and in the lives of others. About MLC School Founded in 1886, MLC School is an independent, non-selective Uniting Church school for girls from Pre-Kindergarten to Year 12 in Sydney’s inner-west. Our tagline ‘dare to be more’ is not only our goal for our students, it applies equally to our staff. Our highly professional staff, under the guidance of Principal Ms Lisa Moloney, challenge girls and encourage them to question traditional perceptions and roles of women. The MLC School girl is at the heart of everything we do. Who is the MLC Girl? The MLC School girl is empowered with skills and capabilities that enable her to be adaptive, compassionate and courageous so she can confidently take her place in an ever-changing society. She embraces new challenges and opportunities; and strives for excellence. She is cared for and well supported so that she can confidently focus on her own individual, personal and academic growth. A wide selection of subject choices, as well as an extensive co-curricular program, aims to empower girls to be self-reliant and play an active role in their futures. About the position The position supports the administrative requirements of the MLC School Music Department. In this role you will be responsible for covering the Music Department's reception area, managing financial aspects relating to staffing across the Music Centre, supporting peripatetic staff and processing enrolments of private lessons, as well as a range of other administrative duties. Key accountabilities: Managing the day-to-day functioning of music office (maintenance requests, health & safety concerns, emergency procedures, student locker allocation). Managing enquiries, answering telephone enquiries, arranging meetings and travel bookings. Preparing a range of operational reports. Updating the music timetable and maintaining the music calendar, co-curricular ensemble lists, and room bookings. Communicating and liaising directly and frequently with students, teachers and parents via telephone, email and face to face interaction and responding to enquiries where appropriate. Responsible for a range of financial aspects relating to staffing across the Music Centre. Including but not limited to; the process to pay claims for casual staff, preparing purchase orders, processing invoices and credit card payments. Processing enrolments, liaising with the Heads of Strings, Bands and Keyboard regarding teacher allocation, instrument hire and enquiries, coordinating reports, updating staff and student handbooks. Supporting music staff in organising scholarship auditions and running concerts and events. Selection Criteria: Extensive experience in general office procedures, including minute taking and report writing and other letter writing. High attention to detail and accuracy. Advanced knowledge in Microsoft Suite in a MAC environment. Excellent communication skills. Experience in using (or ability to rapidly develop skills in using) school database and reporting systems A well-developed capacity to manage the complexity and diversity of the role Demonstrated ability to exercise a high degree of confidentiality. Commitment to ongoing personal and professional development. The successful candidate will be rewarded with a number of excellent benefits including: Dedicated focus on professional growth and development CPR and First Aid Certification State of the art facilities and collegiate environment Employee Assistance Program available to you and your immediate family Onsite parking, easy access to public transport and Westfield Shopping Centre Access to the School’s gym and indoor Aquatic Centre How to apply: All applications are to be submitted via MLC School’s online Careers Portal and include: cover letter addressing the vacancy being applied for; your resume (including the names and contact details of three confidential referees). Applications close on 21 January 2025 We do not welcome interest from recruitment agencies at this time.