Mills Recruitment is seeking an Administrative Assistant to join our client a leading player in high-impact projects across Australia, including mines, LNG installations, refineries, power stations, and telecom infrastructure for a 6 month maternity leave contract. Responsibilities: Coordinate and prioritise requests from the department and other organisations, ensuring timely resolution of urgent matters. Maintain the manager’s calendar, resolving conflicts and proactively managing schedule changes. Organize complex travel arrangements, including international and domestic itineraries, ensuring all logistics are handled efficiently. Prepare detailed expense reports, keeping track of budgets and receipts. Oversee the coordination of meetings, arranging necessary resources such as conference rooms, equipment, and catering. Support the Renewable & Clean Power Leadership team in executing high-priority tasks and projects. Manage the office’s supplies and order replacements as needed. Maintain confidentiality and ensure sensitive matters are handled with discretion. About you: A combined minimum of 5 years of administrative/secretarial experience or advanced coursework emphasising strong writing and organisational skills. Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and Concur for travel and expense management. Exceptional organisational skills and attention to detail. Ability to manage multiple tasks simultaneously while prioritising urgent matters. Strong communication skills, both oral and written, with a professional demeanour. Ability to maintain confidentiality in handling sensitive information. Experience in managing complex travel and meetings, including domestic and international arrangements. If this opportunity excites you, we’d love to hear from you Apply now or email kirsty.quinnmillsrecruitment.com.au. Please note : This position is only open to candidates with full working rights to work in Australia. Only short-listed candidates will be notified At Mills Recruitment, we are committed to supporting your career every step of the way