Job Description Office Administrator Full Time Position | Canberra Location | $60,000 - $75,000 per annum plus 11.5% Superannuation OVERVIEW Join a dynamic and growing team where your contribution truly matters Our client is looking for an organised and proactive Office Administrator to support a fast-paced team and help deliver exceptional service to both industry professionals and the public. If you’re passionate about creating a positive impact, thrive in a collaborative environment, and are eager to contribute to the success of a growing organisation, we’d love to hear from you YOUR RESPONSIBILITIES Be the first point of contact: Manage phone calls and emails efficiently, providing clear, professional, and friendly communication to clients, visitors, and team members. Support a busy team: Coordinate and schedule inspections, ensuring everything runs smoothly and appointments are confirmed or rescheduled as needed. Organise and manage documents: Set up new project files, ensure all data is accurate, and maintain a well-organised online database for easy access. Liaise with clients and stakeholders: Assist with compliance documents, follow up on project requirements, and ensure timely submissions to councils and governing bodies. Collaborate with key partners: Work closely with NSW Councils, the ACT Building Registrar, and other relevant agencies to keep projects on track and up to date. Deliver solutions: Take on project tasks as needed, providing valuable support to ensure the team’s goals are achieved. EXPERIENCE / REQUIREMENTS Background in building/construction, manufacturing, engineering, mining, or real estate industries is desirable. Experienced or eager to learn: Previous office administration experience is a bonus, but we’re open to candidates with a passion for learning and growing in the role. Tech-savvy: Comfortable with a range of software tools, you’ll quickly adapt to new systems and help improve efficiencies. People person: With excellent communication skills, you’ll build rapport with clients, colleagues, and stakeholders, making a positive impact every day. Detail-oriented: Proactive and organised, you’ll keep track of key details and ensure projects run smoothly. Thrives in a fast-paced environment: You stay calm under pressure, juggle multiple tasks, and find solutions when challenges arise. Aligned with our mission: You share our values and commitment to excellence, and you’re motivated by supporting our team and clients in achieving their goals. IMPORTANT TO NOTE Please be advised If the closing date has passed for the particular position(s) you are interested in, we still encourage an application. Occasionally late applications are accepted and in addition we will retain your resume on our system for other positions as they arise.