About us Extent Heritage is a leading heritage consultancy with over 20 years of experience in the industry. We specialise in providing expert advice and services to clients across the public and private sectors. Our team of talented professionals are passionate about preserving and celebrating Australia's rich cultural heritage. About the role We are seeking an experienced, proactive, detail-oriented and organised Office Administrator to join our team at Extent Heritage Pty Ltd in Brisbane. This is a part-time, 25 hours per week (5 hours per day) office-based position that plays a vital role in supporting the smooth running of our busy office. You will be responsible for providing administrative assistance to ensure the efficient day-to-day operations of the business. What you'll be doing • Providing reception and front desk support, including greeting visitors and handling telephone inquiries • Coordinating fieldwork logistics including booking flights, accommodation, vehicle hire, etc., ensuring that itineraries align with project timelines and budget constraints. • Coordinating office operations and procedures • Managing correspondence, filing, and archiving systems • Assisting with HR and payroll administration tasks • Ordering and maintaining office supplies and equipment • Providing general administrative support to the management team as required What we're looking for • Exceptional communication and interpersonal skills, and a friendly and open manner • Preferred experience in an office administrator or similar administrative role, but don’t let that stop you from applying if you are a proactive learner and feel you have the necessary skills. • Excellent organisational and time management skills with the ability to multitask and prioritise effectively • Problem solving ability and initiative • Someone who is not afraid to pick up the phone and to have conversations to follow up issues • Proficient in using the Microsoft Office suite (Word, Excel, Outlook) • High attention to detail and accuracy • Flexible and adaptable to changing priorities in a fast-paced environment • Problem solving abilities What we offer At Extent Heritage, we value our employees and strive to provide a supportive and collaborative work environment. • Opportunities for training and career development • Superannuation salary sacrifice options • Employee assistance program Apply now to join our dynamic team and be part of an organisation that values your contributions and supports your career growth. To submit your application please click the ‘Apply Now’ button. Your application should include the following: 1. Curriculum vitae 2. A cover letter that describes your administrative experience and why you think you’d be the best Office Administrator for our company • Which of the following statements best describes your right to work in Australia? • Do you have experience in administration? • Do you have a current Australian driver's licence?