HDI Global SE - Germany’s leading industrial insurer – has been servicing German and European companies in Australia and New Zealand since 1995. HDI Global SE, Australia has since expanded to service Australian and New Zealand Corporate clients from our headquarters in Sydney and our branch offices in Melbourne, Brisbane, Perth and Adelaide. As an industrial lines insurer, HDI Global SE (HDI) meets the needs of SMEs, industrial companies and corporate customers with insurance solutions that are specifically tailored to their requirements. In addition to HDI's prominent position in the German and broader European market, the company also has operations in more than 175 countries through foreign branch offices, subsidiary and peer companies, and network partners. The company is thus able to offer its customers local policies for their global operations, which ensure that the established service and insurance protection is extended for all covered risks world-wide. You will be a well organised and proactive individual to provide reception and administrative support to our Sydney CBD office of 160 people. You will be responsible for carrying out the smooth day to date operations of the office, including effective administrative assistance and support to the Managing Director and the wider team. You should possess a high level of initiative, be an effective communicator and be able to work well within a large team. This OFFICE ADMINISTRATOR position is open to temporary Australian VISA holders able to work for a minimum 12months and Australian Residents and Citizens. Key responsibilities and duties will include (but not limited to) : Opening and closing the office for each day – ensuring snacks are out in the kitchen, coffee machines cleaned , tea bags stocked etc. Reception tasks, including answering the phone, welcoming all visitors, receiving and distributing mail. Assisting the Events Manager arrange catering for functions that are taking place in the office. Help with booking travel if needed ( organize flights, drivers etc. through Sandford travel and Penguin Cars) Receiving and organising couriers and deliveries. Order office supplies and making sure everything is up to stock. Weekly grocery order every Thursday or / Friday. Ensuring receipts for any company purchases are kept on file and are organized. Booking meeting rooms and ensuring meeting rooms are clean and tidy each day. Ensuring kitchens on both levels are clean and tidy- loading and emptying dishwasher, cleaning counters/tables etc. Keeping office printers functioning and restocked with paper, and organising maintenance when required. Be the central point of contact for building management and facilities. Skills and Experience: Minimum 2 years of reception and office administration experience in a corporate environment. Strong communication, presentation and interpersonal skills. High level of attention to detail. Working knowledge of Microsoft Office including Outlook, Excel, Word and PowerPoint. If you are a proactive and professionally presented person with a high attention to detail and wanting to be part of a dynamic, growing organisation, this role may be for you. HDI offers a values-based dynamic working environment, a flexible approach to work, and a learning framework to support your continued development. This is a great opportunity to pursue your career within an established international insurance company. We provide equal opportunity to all qualified individuals and believe that diversity and inclusion are critical to our future. If you would like to become a member of the HDI team, please click on the apply now button.