Join a Leading Civil Construction & Development Team as a Project Administrator Are you passionate about residential and civil construction, with end-to-end knowledge of managing progress claims and supporting subcontractors through project completion? This is your chance to bring your expertise to a dynamic team and play a key role in the successful delivery of exciting construction projects. About the Company: Our client is a reputable civil construction and development organisation that offers an exciting, supportive, and growing environment. Based in the Eastern/Bayside area with free parking available, this organisation values a strong team culture and is seeking a motivated and skilled Project Administrator to join their team on a permanent basis. Your Role: As a Project Administrator, you will work closely with Project Managers and a talented team, where you will be responsible for both project and accounts administration. Your role will involve: Project Administration: Administering the Project Management Software system, from job creation to monitoring progress. Preparing and submitting monthly claims to clients on time. Assisting with document control, including building O&M manuals and plans. Compiling and preparing monthly project reporting for clients. Drafting contracts, work orders, and scopes of work. Managing variations and issuing purchase orders. Actioning monthly invoicing and processing client payments. Coordinating service requests and approvals with local councils. Supporting trade procurement and qualifications. Handling procurement tasks, including job cost coding and purchase orders. Accounts Administration: Efficiently processing accounts payable and receivable, including batch payment runs weekly. Handling bank and credit card reconciliation via Xero. Managing supplier and trade insurances, ensuring compliance and currency. Coordinating travel arrangements for the project team. Assisting with general administrative and operational support as needed. In this role, you’ll take ownership of a variety of tasks and have the chance to showcase your ability to thrive in a fast-paced environment, contributing to the smooth running of projects from start to finish. About You Proven experience in a similar role within the construction industry (residential or civil). Strong project administration skills, with hands-on experience supporting subcontractors through project completion. A proactive, can-do attitude and excellent organisational skills. Ability to manage multiple tasks under pressure and meet deadlines. Familiarity with project management software, Microsoft Office Suite (intermediate Excel), and Xero. This is a fantastic opportunity for someone seeking a varied role in a supportive, close-knit team where your efforts are valued. The company culture is built on teamwork, respect, and camaraderie, offering a work environment where everyone has a voice, and your contribution is always recognised. If you are looking for a fulfilling and challenging role that will allow you to grow professionally while enjoying a positive, team-oriented work culture, this is the job for you Take the next step in your career—apply today with your resume and cover letter