Administration Assistant – Blacktown Youth Justice Community Office, Youth Justice • Ongoing, Full time • Location: Blacktown • Clerk Grade 1/2 Salary ($70,694 - $76,857 pa), plus employer's contribution to superannuation and annual leave loading The Department of Communities and Justice acknowledges lived experience and how it contributes to the valuable work we do with the community. We strongly encourage and support applications from people who are of Aboriginal and/or Torres Strait islander descent. While all applications are welcome, once we have determined through merit-based assessment which candidates meet the pre-established standards of the role, we will select the candidate who is also of Aboriginal and/or Torres Strait islander descent. Your role Provide administrative and reception services to internal and external clients to support the delivery of quality services for the unit. As an integral part of a team the role is responsible for managing administrative systems and procedures to deliver a high level of administrative and coordination support What you’ll do Blacktown Youth Justice Community Office is looking for an Administrative Assistant to work as part of the administration team to efficiently deliver administrative and support services for the operation of the community office. • Act as a point of contact performing reception services including telephone and/or counter enquiries from staff and clients and provide a timely and effective information and referral service. • Undertake a range of administrative services relating to the business, including non-complex client matters, word processing, data entry, preparing correspondence, collating documentation, maintaining electronic and file records and support with meetings and events to support the day-to-day operations of the team. • Assist with financial and workforce transactional activities including purchasing, invoice processing, petty-cash, time-sheet management adhering to Departmental processes in accordance with relevant practices and standards. • Monitor and maintain store supplies and equipment. • Assist with projects and research. What we’re looking for • Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012 Appointments are subject to reference checks. Some roles may also require the following checks/ clearances: • National Criminal History Record Check in accordance with the Disability Inclusion Act 2014 Download the role description. If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button. We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you. What We Offer We offer a variety of benefits, including: • A challenging and rewarding career. • Flexible, autonomous work environment • Competitive pay and conditions • Training and development opportunities to build and maintain capabilities • Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters. Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment Are you ready to join us? Click apply. You will need to attach an up-to-date resume (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the focus capabilities & requirements of the role and answer the two targeted questions below: • Describe a situation where you have had to manage a heavy administration workload and competing priorities within a short timeframe. What was your approach to managing this workload? • Tell us about how you work in a team. What behaviours do you find challenging? Why? Applications close Monday, 4 November 2024 at 11:59pm AEDT Got a question? For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Victor Araujo on 0411 402 927 or via victor.araujodcj.nsw.gov.au If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Steve Mifsud on 02 9765 4094 or via steve.mifsuddcj.nsw.gov.au Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website. Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people https://www.dcj.nsw.gov.au/about-us/careers-at-dcj/pathways/careers-for-aboriginal-people.html Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/ Department of Communities and Justice