At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 16,000 staff and serve more than 112,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: forming lives to enrich the world. WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role Job Description The Administrative Assistant is responsible for providing high-level administrative support to the Leadership Development and People Experience teams. This includes managing schedules, preparing reports and presentations, updating resources, and supporting team communications. The role requires strong initiative, motivation, professionalism, and the ability to handle diverse tasks efficiently while balancing competing priorities in a busy environment. Strong administrative, communication, and interpersonal skills are essential for success in this position. WHAT YOU WILL DO Provide administrative support, including preparing daily schedules, documentation, and pre-reading materials in a timely manner. Assist with formatting, proofing, and record management to ensure accurate preparation of materials. Liaise with internal and external stakeholders to coordinate and attend meetings. Summarise and prepare detailed agendas, minutes, memos, and correspondence in line with MACS policy and protocols. Coordinate the workflow of documents requiring approval to ensure efficient processing. Support the leadership team by preparing briefing and committee papers. ABOUT YOU Exceptional written, verbal, and listening skills with a high degree of professionalism. Strong attention to detail with the ability to identify errors and issues quickly. Proficient in Microsoft Office suite, with the ability to create well-formatted presentations and documents. Ability to establish and maintain positive working relationships with internal and external stakeholders. Strong adherence to confidentiality and ability to manage sensitive data appropriately. Excellent time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment. HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria. Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email recruitmentmacs.vic.edu.au You will need to provide: 1. An up to-date Resume and 2. A cover letter addressing the Key Selection Criteria, limited to two pages Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights, and provide evidence of this.