About the role In this role, you will support the Manager of Major Projects, as well as supporting the wider team, and help drive the City of Greater Geelong’s ambitious infrastructure goals With a portfolio exceeding $5.5 billion, the City Infrastructure Directorate oversees everything from award-winning parks to sustainable waste management. Be at the heart of our capital works delivery team, collaborating with various departments to ensure the effective execution of major projects that shape our community. Work type: Permanent full-time Classification: Band 5 $75,355 - $86,617 pa plus super Key responsibilities include: Coordinate and support the running of department meetings and functions or events. Monitor and coordinate department correspondence, workflows and record keeping. Provide essential individual support to the Manager and assist with diary and email management and preparation of management reports. Assist the Department in the processing of purchase orders and receipts. Assist the Manager with ad-hoc assignments including fact finding/information collation, preparing proposals and presentations. About you To be successful in this role, you will have: Relevant experience in office administration or similar. Well-developed people skills to support, influence, and collaborate with relevant stakeholders. Proficient communication skills - written and verbal. Strong attention to detail. Ability for critical and analytical thinking and problem solving. Strong stakeholder management skills or ability to work effectively with diverse stakeholders to achieve task outcomes. Preferred candidates will be required to undergo a National Police Check and a pre-employment medical assessment as part of the recruitment process (funded by the City). If this sounds like the role for you, then click apply now Child Safety Responsibilities We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy . Diversity and Inclusion At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA community, people with disability and people of all genders, ages and diverse experience. Create our future together at the City of Greater Geelong Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations. If you're passionate about inclusivity and community, apply now – we’d love to meet you We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Barbara Mitrevski | Manager Major Projects | barbara.mitrevskigeelongcity.vic.gov.au Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careersgeelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.