About the Role: Nova Systems is a leading engineering services and technology solutions company, partnering with our clients to keep our nations and people safe and secure. As the Project Administrator (Internal) within the Project Support Officer (PSO) team you are responsible for the provision of project administration support. The environment we operate in is dynamic and you will need to be suitably experienced to deliver in a project-based engineering environment. This permanent part-time role (20 hours per week) offers remote/hybrid working and is not restricted to a particular location. Key Responsibilities: The following are the key responsibilities of the role: Assisting in ensuring customer invoicing is accurate and completed as per invoicing schedules Assisting with checking all project related timesheets and expenses being entered and approved prior to invoicing Assisting with raising purchase orders for subcontractors and other project purchases Liaison with project stakeholders (Project Managers, Finance, Service Providers) to resolve project administration issues Participation in project and team meetings Other project administration support, as requested and agreed. Provision of assistance and support to other Nova PSOs Provision of ad hoc PSO support to other stakeholders because of activity surges or PSO absences What we would expect from you: Understanding of basic project management concepts. Understanding of project financial reporting. Understanding of business financial reporting. Numeric aptitude as applicable to financial and accounting areas. Understanding of project delivery to external and internal customers. Have excellent interpersonal skills. Motivated to support others to achieve business success. Be a clear communicator both written and verbally. Be a team player with a can-do attitude. Be an Australian Citizen with the the ability to obtain and maintain an AGSVA security clearance. Life at Nova - it all adds up With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter. Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people. Just a few of the great benefits you will have access to are: Generous Parental Leave : Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks Professional and Personal Development : Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards well-being such as a gym membership or assets related to well-being activities Additional Leave : Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service Flexibility : We promote a culture that encourages and enables flexible ways of working that support our people Dress For Your Day : We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust Reward & Recognition Program : Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more Employee Assistance Program : for employees and family members Annual ANZ conference: Great way to connect more broadly and strengthen your internal networks and have some fun Well-being Hub with access to health and fitness content Access to Defence Health and Travel Insurance Free Flu Vaccination annually Novated Leasing and Salary Sacrifice Nova Employee Share Offer An inclusive, collaborative, and supportive culture Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously You can view the full range of benefits at https://www.novasystems.com/au/careers/life-at-nova-systems APPLY NOW Alternatively for a confidential discussion, please contact Isabella Impiccini or Paul Sloan in the Nova Talent Acquisition Team on (08) 8252 7100. Nova Systems does not accept any recruitment agency solicitation. Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference. Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation - Nova Systems RAP As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances About Nova: Nova Systems is a global engineering services and technology solutions company with strategically located offices in Australia, New Zealand, the United Kingdom, Norway, and Singapore. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve. At Nova Systems, we provide highly specialised advice and solutions at scale, we are agile and ready to predict, react and respond. We refer to it as being "Optimised for Performance". Small enough to care, big enough to matter, we leverage the benefits of scale for our clients. But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate. At Nova Systems we see things differently. We bring (and take) a different perspective. We are the smarts behind the solution.