Position Description Details Position Project Administrator Reports to Digital Solutions Manager - PMO Location Brisbane Date 21 May 2024 Role Purpose Provide administrative support to the Project Management Office and delivery construction projects. Key Responsibilities and Accountabilities Integrated Management System compliance and monitoring Information and data management for the measurement of HSEQ performance – preparation of weekly and monthly reports and Board Report preparation Provide administrative review of: HSEQ compliance monitoring records Incident and Investigation Reports Reporting and monitoring of corrective actions Maintenance of Legal register including review and update of relevant information in IMS documentation At organisational level, management of hazardous chemicals documentation for project use Attend relevant project commencement, closure and project team meetings Manage the Training Management System Provide Systems support (HammerTech, Newforma, Procore) to project teams Onboarding/offboarding activities including training and competency management Qualifications, Skills & Abilities Certificate IV in Administration or higher HammerTech / Procore administrative functions (desired) Internal Relationships Construction Manager Executive Manager – HSEQ Management Quality Manager Delivery construction project teams Project Management Office members External Stakeholders Clients Client’s Representatives Subcontractors Auditors Governing authorities Authority Refer to the Delegation of Authority System Responsibilities Must carry out their responsibilities as required under the relevant parts of the SQE Management System and any SQE plans applicable to their office or project. Must understand the Safety, Quality and Environmental (SQE) implications of their own actions and have a duty to carry out their work in a manner which does not present a risk to themselves, others, the quality or product of their work or to the environment. Perform only those tasks for which they have the required authority, license, skills, training, knowledge and/or experience using the relevant processes, work instructions, plant and equipment. Report all SQE incidents, dangerous events, near misses, defects, hazards and inadequacies of procedures so that appropriate review and corrective action can be taken. Suggest improvements and be active in the general improvement of all SQE systems and methods of work to ensure activities are carried out in a safe manner, to the required standards and do not have an unacceptable impact on the environment. Use appropriate personal and environmental protective equipment and SQE monitoring and measuring devices where required and report any breakages or failures of the equipment or device that need replacement or rectification. Ensure that visitors, for whom they are assigned responsibility, are fully supervised while in the work area and made aware of their relevant SQE obligation. Not be in such a state whilst at work as to endanger their safety or the safety of any other person or reduce the quality or product of their work or cause an unacceptable impact environmental. Carry out SQE observation audits in conjunction with team members on a regular basis. Ensure compliance with all relevant SQE legislation, codes and regulations, standards.