About the role In this role, you will have an eye for detail and strong written and verbal communication skills to support meetings, planning and logistics, events and the production of reports and documentation for the Council and Executive Services team. This is a job-share arrangement, working alongside a highly experienced administration professional. Three days a week, Tuesday, Wednesday & Friday – 5 hours per day. Work type: Temporary part time (6 months) Classification: Band 5 ($76,355 - $86,617 pa plus super) pro rata Key responsibilities include: Provide general administrative and business support to the Council and Executive Services Team, including, preparation of reports, support for meetings and events, preparation of purchase orders and reconciliation of invoices. Assist with process reviews on a project basis to identify and implement improvements to business processes. At times, assist with coordinating diary appointments via the processing of invitations to the Mayor & Councillors and follow up with attendance at functions including registration, travel & accommodation, etc. Support Councillor inbox triaging and request management when required and requested from the team. Input data and record correspondence, requests and invitations using corporate (Rex and Pathways) and MS office software. About you To be successful in this role, you will have significant experience in a complex organisation and strong written and analytical skills to prepare clear, concise reports and correspondence on complex matters, ensuring effective communication. Essential: Confidence in working in a time sensitive environment with attention to detail. Ability to connect with people through well-developed verbal and written communication ensuring accuracy and an approachable style. Professional presentation and courteous manner enabling professional, flexible and friendly working relationships. Awareness of the cultural and community responsibilities of civic office. Experience in contributing to a positive and flexible team environment. Current Victorian Drivers Licence Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City). If this sounds like the role for you, then click apply now Child Safety Responsibilities We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy . Diversity and Inclusion At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA community, people with disability and people of all genders, ages and diverse experience. Create our future together at the City of Greater Geelong Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations. If you're passionate about inclusivity and community, apply now – we’d love to meet you We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Emily Chapman | Team Leader Mayor & Councillor Support | EChapmangeelongcity.vic.gov.au Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careersgeelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.