Number of Positions Available: 1 Start your career with The Salvation Army today We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. ABOUT US The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity. About the Role We are seeking a Permanent- Part Time(4 days a week) Administration Coordinator, Location - Redfern, NSW tasked with providing a truly exceptional, customer focused service to drive excellence and performance. Purpose: The Administration Coordinator will coordinate activities and provide a range of administration support to ensure the effective management of the Salvation Army International Development (SAID) Department. The Administration Coordinator will also be required to develop and manage relationships with several key internal and external stakeholders and maintain high levels of confidentiality and professionalism at all times. Key Roles and Responsibilities: The SAID Administration Coordinator is responsible for working with Head of SAID to: Provide a full range of administration support to ensure effective management of SAID department’s office, schedule and workload. Support preparation for SAID meetings and record accurate minutes at SAID , tracking completion of action and follow up items. Organise events and meetings such as preparing invitations, coordinating attendees, developing agendas, taking minutes and ensuring all required resources such as IT systems are available and functioning. Develop a range of reports, documents and presentations including summarizing and analysing data and information to support the Head of SAID. Ensure sound document control and record management of key information is maintained through utilising filing and retrieval systems, ensuring confidentiality as required. Manage a range of financial processes including expenses and invoices and transfer of funds. Coordinate the different tasks required to inform the Australia Territory Annual Report. Liaise with Fundraising and Communications to ensure sharing of stories and information and act as point person for SAID Team for the management of SAID images. Manage emails to ensure appropriate attention to priorities and management of responses Coordinate and arrange the travel arrangements for the SAID Team, including flights, accommodation and visas. Undertake a range of general office administration to ensure the smooth running of the office of the HoD and department function. Update and maintain the SAID Administration Manual. Provide a full range of administration support to ensure effective management of SAID department’s office, schedule and workload. Requirements of the role: A national police record check is required. Valid Working with Children Check. Education Qualifications: Relevant Business qualification such as Certificate IV in Business Administration. Demonstrated significant relevant experience, knowledge and skills. Ability to work collaboratively with a broad range of stakeholders. exceptional level of organisational skills. Knowledge of Microsoft applications, including Word, Excel and PowerPoint. Desirable Skills: An understanding of governance models in the NGO/charity sector. An understanding of international Community development. Knowledge of the ACFID Code of Conduct, DFAT accreditation standards. What we offer As a registered NFP we offer our eligible employees real and meaningful benefits such as; NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650) Flexible working conditions Health, fitness and financial discounts / benefits Paid parental leave - 12 weeks Up to 8 weeks leave per year through our purchase leave scheme Up to 5 days paid leave per year to ‘volunteer’ in a TSA program or activity Purpose driven career which has positive social and sustainable outcomes Employee Assistance Program - Independent confidential counselling service; Opportunity for career development; An inclusive culture of dedicated, passionate and professional team members Positively supporting and impacting the lives of others through your career contribution The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. W e are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people. The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check. We value Integrity, Compassion, Respect, Diversity, and Collaboration