At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 16,000 staff and serve more than 112,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: forming lives to enrich the world. WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role Job Description YOUR ROLE The Administration Assistant will demonstrate initiative to effectively support the management and direction of this large, complex and fast-paced team. This role is designed to support the Community Engagement and Growth team across a range of fast-moving projects. This role would suit an Administrative Assistant or Personal Assistant. WHAT YOU WILL DO Prepare correspondence, reports, and presentations for meetings Develop and maintain spreadsheets/databases for the recording and reporting of information Prepare and distribute agendas, take minutes and prepare action sheets for meetings Maintain filing systems; electronic calendars, room bookings and organise meetings Actively participate in continuous improvement of ways of working, processes and procedures ABOUT YOU Highly developed interpersonal skills including the ability to communicate effectively at all levels with internal and external stakeholders Excellent written communication skills including the ability to prepare accurate documentation, including draft reports, presentations, meeting agendas, meeting minutes and spreadsheets with strong attention to detail and accuracy Strong time management skills with the ability to prioritise and plan workloads to meet deadlines High level knowledge and skills using Microsoft Software packages, project workflow tools (e.g. Monday.com, etc.), as well as ability to develop and maintain accurate databases Ability to work well autonomously as well as within a team environment HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria. Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email recruitmentmacs.vic.edu.au You will need to provide: 1. An up to-date Resume and 2. A cover letter addressing the Key Selection Criteria, limited to two pages Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights, and provide evidence of this. APPLICATIONS CLOSE: 4.00pm Friday, 13 September 2024