Seeking an experienced Administration professional for a great company offering an immediate start. Talent Focus are seeking an experienced a hands-on Assistant Administration Manager for our client located in Archerfield. The role is a casual fulltime position for a 6-month maternity leave cover, however, does offer the option to extension and transition to permanent. About the Role The Administrative Assistant/ manager will be responsible for providing comprehensive support to our staff and ensuring smooth office operations. This role requires a highly organised and proactive individual with excellent multitasking skills. Key Duties include: Administrative Support: Follow up on staff tasks, attend meetings to take minutes and update agendas, and schedule appointments. Document Management: Format and update documents, manage document control and registers, create documents from templates, and file documents accurately. Procurement and Orders: Create purchase orders, monitor the procurement inbox, handle supply orders, and update the Live Orders Smartsheet. Travel and Logistics: Assist with travel arrangements, organise staff visas, coordinate swipe card setup, and manage site passes. System and License Updates: Set up jobs and tasks in Microsoft Planner, create and update Smartsheet documents, and update licenses and insurances in client portals. Office Maintenance: Order office and kitchen supplies, Maintain the kitchen, including cleaning the coffee machine and managing the dishwasher, and check mail regularly. Staff Support: Organise staff inductions and manage the operations calendar. HR/ People & Culture About you You are a trustworthy and reliable professional with a passion for providing exceptional administrative support. Ideally, you come with a relevant background and a proven track record in an administrative role. You will have: Proven experience in an administrative role. Proficiency in Microsoft Office Suite. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and problem-solving skills. Familiarity with Smartsheet and procurement processes is a plus. The ability to work independently with minimal supervision and collaborate effectively within a team. Able to commence immediately for hand-over training. What’s on Offer Long term assignment through to 2025. Attractive rate of pay. Work for an industry leader. Fantastic company and culture. Hit the “ APPLY ” button now and attached a up to date resume to submit your application for this exciting opportunity.