Description About Us Americold is a global provider of temperature-controlled infrastructure. We partner with farmers and food producers to ensure their perishable and frozen product reaches food suppliers, restaurants, and your local grocery store without spoilage. Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety in order to deliver on their commitments. What you’ll Do As the Administration Assistant, you will support the Operations Team with day-to-day administrative tasks which include but are not limited to: Review and update the document management system, work instructions and internal documentation Ensure compliance schedules are being met Purchasing supplies and raising purchase orders Electronic and paper file & system management Compose, type, and distribute meeting notes, routine correspondence, newsletters and reports Establish and maintain templates for internal and external site presentations Support the implementation of safety, quality, and compliance improvement opportunities Support on-site audits, evaluate audit findings, and implement and finalise corrective actions Assure ongoing compliance with quality and industry regulatory requirements Conduct searches to find needed information, using such sources as the Internet Monitor training needs and then engage with internal and external training providers and updating including training matrix Communicate with facility representatives and contractors for site activities Undertaking the ongoing administration of Food Safety and Workplace Safety systems Support the implementation of HACCP, GWP and Workplace Safety improvement opportunities Ensure compliance schedules are being met Reviewing and update Food Safety and Workplace Safety systems and processes including work instructions Supporting staff and operations with ad-hoc tasks Follow attendance policy, show up for work on time and ready to work assigned shift. What Experience and Education You Need Minimum 5 years’ experience as an Administrator in a fast-paced environment A strong focus on safety Demonstrated ability to work in fast-paced, deadline-oriented environment both in a team and autonomously Basic understanding of interpreting legislations and standards or the ability to research information Strong problem-solving, planning and organisational skills A high level of resilience and adaptability to changing situations including a ‘can do’ attitude Experienced with Microsoft Office Suite, especially Teams & Excel Must be able to relate to other people beyond giving and receiving instructions: they must get along with co-workers without exhibiting behavioural extremes; perform work activities requiring reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to feedback. Physical Requirements Requires the ability to sit for long periods of time, with frequent interruptions Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending Requires manual dexterity with normal hand and finger movements for typical office work Talking, hearing, and seeing are important elements of completing assigned task May require travel by automobile and aeroplane for business May require visits to warehouse operations in temperatures at or below freezing May require carrying loads related to travel and the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds Requires the use of various electronic tools Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The Company makes reasonable accommodations in accordance with applicable law. What We Offer: Our associates know the answer to the question What’s in it for me? We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being. When you join Americold you join a values-oriented company with a clear mission. We help our customers feed the world. Americold is an Equal Opportunity/Affirmative Action Employer and complies with applicable employment laws. EOE/AA M/F/D/V DFW.