The Role The purpose of this role is to provide full administrative support to the Facilities function on a day-to-day basis to ensure activities and initiatives progress in an effective and efficient manner. The role supports Facilities objectives through quality administration and support, reliable information sharing and management, exceptional customer service and relationship development. The position is based in-office from the reception desk, from 8:30am to 5pm, Monday to Friday. Key Accountabilities Provide front of house reception functions such as meet and greet visitors, manage intercom, dispatch, receive and distribute mail and couriered items, inventory management, and staff stationery orders. Manage or assist with accurate and comprehensive document and information management including record keeping, policy updates and version control, invoice coding, business reporting, procedure documents, project filing, and data entry. Support teams using the space management booking system, back end system configuration, and troubleshooting. Support the Procurement team, covering leave and administration tasks as required. Contribute to a cohesive and collaborative team environment by sharing information, supporting and assisting colleagues in a proactive way to meet goals and deadlines. Contribute to business improvement initiatives as appropriate. Assist with project delivery and administration. Desired Skills and Experience The successful candidate will have: Solid experience in providing a full range of administrative support to a team. Intermediate proficiency in using a range of software applications including MS Office – Outlook, Word, Excel, Visio – and databases. Well-developed written and verbal communications skills with a focus providing strong customer service. Excellent organisational and time management skills with the ability to establish priorities and manage workloads. Exposure to projects and/or familiarity with providing project support to one or more colleagues within a deadline-oriented environment. Well-developed prioritising and deadline management capabilities to meet the changing needs of the team. Strong professional customer service focus with an ability to build effective working relationship at all levels of the organisation To apply, please submit your CV and cover letter by 27 August 2024. For more information, please email recruitmentracp.edu.au