LGT Crestone has emerged as a leader in the Australian private wealth sector. Acquired by LGT in 2022, we are now a part of the world’s largest family-owned wealth management and asset management group. As a privately owned firm decision processes are short and structures are stable. Together LGT and LGT Crestone provide the deep trusted relationships of a local firm, with the scale strength and security of a multinational. We provide unprecedented global perspectives, more investment opportunities and fresh expertise in private markets, sustainable investing and intergenerational wealth. No matter your role, your drive, talent, ideas, and vision allow us to support people in achieving financial success. Your Responsibilities Reception Duties First port of call for all clients entering the reception area Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately and swiftly attended to Responsible for directing inquiries accordingly Responsible for booking and managing all client meeting rooms Liaising with the staff to keep them informed of arrival of guests/clients and any changes in room availability Ensure the efficient processing of incoming and outgoing mails as required, updating tracking registry Responsible signing for incoming parcels Ensure that the entry desk premises and reception area are kept tidy and clean at all times Daily setup of reception areas, newspapers on coffee table Setup of video conference and conference call meetings Responsible for checking the state of stationery and equipment in the reception area and if found to be low on stock /order stock Ensure records are kept properly so that they can be easily retrieved for review when needed Administration Support Provide administrative support to Head of Facilities in the role as a Facilities Coordinator Liaising with office suppliers and providers to replenish stock, and order deliveries. Maintain an adequate inventory of office supplies, ensure office supplies are kept stocked and order as necessary Assist in coordination of client functions and marketing events in conjunction with the FOH Supervisor and Senior Event Manager Assist in housekeeping of the office as required Management of staff access cards and audit reports Management of staff monthly credit card reconciliation Management of monthly Australia Post reconciliation Ensure complaints are dealt with satisfactory, or passed to the appropriate Manager Client Kitchen and serving, back up support when required Maintain and update inventory for food and kitchen supplies, ensuring everything is fully stocked for the following day Ordering of catering from external suppliers Oversee and provide food and beverage service including: General waiting duties Responsible Service of Alcohol Maintaining supply and ordering Assist with preparing and presenting food, including silver service where required Follow safe food handling procedures Maintain clean and tidy dining / kitchen areas Complete all required food safety training to meet company compliance standards Provide feedback on health, safety and security Report all incidents immediately and identify and report all hazards Adhere to and maintain Food Handling standards at all times Facilities Maintain office facilities – lodge Tenant Service Requests for lights, AC, secure bins and events etc Lead the building evacuation drill process Provide adhoc facilities support to Head of Facilities Maintain first aid equipment and supplies About you You will have experience working within a similar role in a corporate environment, preferably financial services or a related field. You have proven demonstration of strong intermediate skills in Microsoft Word and Excel. Your excellent communication abilities, combined with a logical and methodical approach, will be key to your success. You are a team player and your strong attention to detail helps effectively manage regular changing of priorities with ease. LGT Crestone is committed to the ongoing development of their employees. Your development will be managed and tailored to your role and future career path. LGT Crestone is an equal opportunity employer committed to embracing a diverse and inclusive work environment. We aim to attract and retain the best people regardless of their gender, marital/parental status, ethnic origin, nationality, age, background, disability, sexual orientation and gender identity.