Job no: 0063271 Location: Parkville Role type: Part-time; Fixed-term for 12 months Faculty: Faculty of Science Department/School: Melbourne Biodiversity Institute | School of Agriculture, Food and Ecosystem Sciences Salary: Level 4 – $76,901 – $81,605 p.a. plus 17% super Provide high-quality administrative support to the Melbourne Biodiversity Institute. Contribute to a new interdisciplinary institute focused on addressing biodiversity challenges. Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families About the Role The Melbourne Biodiversity Institute (MBI) seeks an Administration Officer to support its team in tackling biodiversity challenges. Reporting to the Program Manager, this role involves diary management, office support, database maintenance, and logistical coordination for meetings and events. The ideal candidate will be detail-focused, adaptable, and collaborative, thriving in a start-up environment. Your responsibilities will include: Efficiently manage administrative tasks, including scheduling, responding to queries, arranging meetings, managing both Director and Deputy Director calendars, distribution of documents and information, collation of data, and support in report writing, ensuring accurate and timely execution. Secretariat support for the Executive Team and the Board, including coordinating attendance, preparing agendas and papers, taking minutes and monitoring actions. Organising meetings, booking rooms and arranging catering. Support university-related administration including maintaining records, processing expense claims and procuring stationery. Who We Are Looking For You will have excellent interpersonal and communication skills, with the ability to build and maintain positive relationships with stakeholders. Additionally, you will demonstrate strong organisational and time management skills, the ability to work under pressure and manage competing demands, and the capacity to work independently or as part of a team while providing excellent customer service. You will also have: Significant relevant work experience and or an equivalent combination of relevant experience and education/training in administration. Demonstrable experience in providing administrative or secretariat support including examples of having managed calendars and organised meetings. A good understanding of privacy and confidentiality issues, including the application of these to record-keeping. High level of proficiency in the use of standard application software such as the Microsoft Office suite (particularly Word, Excel, PowerPoint, Teams and Outlook), SharePoint and Google Drive, as well as aptitude in supporting collaboration across a wide range of digital platforms including Zoom. For further information regarding responsibilities and requirements, please refer to the attached PD. This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia. “The School of Agriculture, Food and Ecosystem Sciences“ The School of Agriculture, Food and Ecosystem Sciences (SAFES) has a vision of science for flourishing environments and communities. The School brings together diverse discipline strengths to lead the development of new interdisciplinary thinking and high impact solutions for global challenges relating to climate change, food security, healthy food systems, biodiversity conservation, sustainable forest management, invasive species, and environmentally and economically sustainable agricultural practices. Our expertise spans biophysical, social and technical sciences, and we support a large cohort of PhD students across these domains. The School teaches a range of undergraduate and postgraduate programs, including the Bachelor of Agriculture, several majors of the Bachelor of Science and, and six Master coursework programs: Master of Agricultural Sciences, Master of Ecosystem Management and Conservation, Master of Food and Packaging Innovation, Master of Food Science, Master of Urban Horticulture and Master of Environment. What We Offer You In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page About the University of Melbourne We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn . Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page. We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request". Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne. For further information, including our 2023-2027 Indigenous strategy please visit - https://about.unimelb.edu.au/reconciliation/murmuk-djerring Join Us If you feel this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria If you have any questions regarding the recruitment process, please feel free to contact Oliver Bukasa via email at hr-careersunimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address. If you have any particular questions regarding the job please follow the details listed on the Position Description. Position Description