We are looking for an organised, savvy Advertising Sales Coordinator to join our Publishing unit. Be the driving force that makes the campaigns happen Mahlab is a creative content, communications and publishing agency that works with some of the world’s most dynamic brands. Within Mahlab, Mahlab Publishing is one of the agency’s core service divisions, producing world-class content for industry and member bodies across a wide range of professions. Our clients include the Pharmaceutical Society of Australia, Engineers Australia, the Australian HR Institute, the Institute of Public Accountants, and others. We are now looking for a super organised, savvy Advertising Sales Coordinator to join Mahlab’s Publishing unit. This role supports our advertising clients and internal teams by being the driving force that makes advertising campaigns happen, ensuring that campaigns and projects are delivered to a high standard, on time and within budget. This role will see you: Ensure all advertisements are in place for e-newsletters, print magazines and websites across all our publishing clients Support the advertising sales team in project scoping (obtaining quotes, developing timelines, booking resources.) Manage the production process of sponsored/branded content through the agency and with external contributors. Support the advertising sales team across pre- and post-sales activities, including inventory management, generating booking confirmations, collecting artwork, and reporting. Become adept at using our CRM (Ad Sales Genius) to support sales efforts. Ensure all advertising data, insert briefs and quantities data is received and filed on time. Provide post-campaign results to advertisers and agencies. Attend project and campaign briefing sessions. Input production costs into Workbook and reconciling against Ad Sales Genius. Liaise with stakeholders across all Publishing clients to ensure open lines of communication through the sales cycle with advertisers. Manage the print production and mailing process end to end You may also support the Publishing Director in general account management tasks from time to time. The ideal person will enjoy supporting a range of production-led projects and campaigns for both Advertising and Publishing clients. You will have the ability to juggle competing deadlines and priorities, and can manage timelines and budgets effectively. Liaising with internal teams and external contributors is where you excel, keeping your projects and campaigns moving in the right direction. Is this you? Has accuracy and attention to detail in your work, with strong organisational and prioritisation skills Delivers projects and campaigns on time and on budget Is self-driven, proactive and accountable which results in happy clients Has the ability to communicate effectively with internal and external stakeholders Has the ability to find efficiencies in production workflows and can provide recommendations on how processes may be improved or automated using technology If so, we would love to hear from you. Why it's pretty good here: We’re a diverse organisation, passionate about elevating and supporting everyone We have a fun and flexible culture with hybrid and flexible work Mahlab is a certified B corporation We develop talent in a nurturing and supportive environment Employee Assistance Program and mental health first aiders – free, confidential and independent support Gifts and celebration of birthdays, one-, three- and five-year work anniversaries A variety of discounts available through our Employment Hero HR platform Dog-friendly office and an active social committee with regular activities and catch ups If you would like to join a great bunch of people who love coffee, dogs, trivia, and the occasional matching outfits then we would love to hear from you. Please include a covering letter with your application. As a B Corp, we’re part of a global community of businesses that meet high standards of social and environmental impact. Mahlab is an equal opportunity employer and is committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to age, gender, gender identity, colour, race, religion, national origin, disability, or any other protected status recognised under applicable law. Please no recruitment agencies. Check us out Website www.mahlab.co Instagram mahlabagency TikTok mahlabmedia