The Team Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem solving and can-do attitude culture. We are seeking applicants who have the ability to demonstrate initiative, positive and enthusiastic attitude, multitasking tasking skills, and the ability to work both autonomously independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, however are not limited to: Utilising Microsoft packages. Utilising software’s such as Proact, iPM, DMR, PageUp, RMS and eScriptionone. Co-ordinating shared mailboxes. Diary management. Processing and tracking of timesheets, overtime, leave and shift swap forms. Ad hoc meeting preparation and minute taking. Rostering. Within Surgical and Perioperative Services, we promote productivity in conjunction with upskilling of staff to enable progression within the stream. The role: In accordance with established Agency policies, guidelines and procedures, the Administrative Assistant will: Provide high level administrative and clerical support to the Head of Departments (HoDs) Surgical Specialties and/or Medical Staff within Surgical Specialties. Undertake a wide range of clerical and organisational duties to assist with the flow of information to and from the Departments of Surgical Specialties. Contribute to the coordination of the day-to-day general administration of the office to ensure that operations are maintained in an effective and efficient manner. Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application. Details of Appointment Fixed term, full time, day worker position working 76 hours per fortnight, commencing as soon as possible for a period of approximately twelve (12) months. notwithstanding hours may be negotiated with the successful applicant Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies. Salary: $64,125 to $68,925 per annum. Our Employer 11.5% superannuation contribution is on top of this amount. You’ll have access to salary package a range of benefits including living expenses up to $9,010 $2,650 in meal entertainment each FBT year other benefits if eligible. Salary range is in accordance with Public Sector Unions Wages Agreement 2022 The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted: Conviction checks in the following areas: crimes of violence sex related offences serious drug offences crimes involving dishonesty Identification check Disciplinary action in previous employment check. How to Apply Apply Online. Please click the "Apply" button on this screen. This ensures important questions about you are answered. You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties. Please note: We do not require a separate statement addressing the selection criteria. All attachments must be in Microsoft Word or PDF format. Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying. Download the Statement of Duties and any Associated Documents We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria. Statement of Duties 509443 Administrative Assistant Band 2.pdf 509443 Administrative Assistant Band 2.docx Applicant Guide Department of Health - Applicant Guide June 22.pdf Department of Health - Applicant Guide June 22.docx For more information (Contact Officer) Caitlin Salter Position: Administrative Officer – SPS Support Unit Phone: 0448 321 080 E-mail: caitlin.salterths.tas.gov.au Important information The email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly. To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.