Are you open to a variety of daily tasks and have a sense on urgency? Do you enjoy helping customers face to face and over phone? We are looking for a hard working experienced Administration Assistant , to join a friendly and supportive team. Working in an Industrial site in Mulgrave , with parking and a well established team who are ready to support you in your next journey. Office Management: Greet and assist visitors in a courteous and professional manner. Answer, screen, and direct phone calls appropriately. Manage office supplies inventory and place orders as necessary. Organise and schedule appointments, meetings, and travel arrangements for management. Maintain a clean and organised office environment. Administrative Support: Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Order and maintain office equipment. Handle sensitive information in a confidential manner. Perform data entry and maintain accurate records. Respond promptly to inquiries via phone, email, and in-person. Draft and edit correspondence, memos, and other documents as needed. Liaise with internal staff at all levels. Excel and Documentation: Prepare and manage various Excel sheets including quotation sheets and shipping documents. Ensure accuracy and completeness of all documentation. Assist in the development and maintenance of spreadsheets to track office activities and financial records. Use Excel to organise and analyse data for internal use. About you Proven experience as an office administrator, office assistant, or relevant role. Excellent communication skills, both written and verbal. Strong organisational and multitasking abilities. Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular). Familiarity with office management procedures and basic accounting principles. Ability to handle sensitive information with discretion. Strong problem-solving skills and attention to detail. Advanced Excel skills, including experience with creating and managing invoices, packing lists, delivery notes MUST be a permanent Resident or Australian Citizen To find out more please call our office on 02 7200 7209 or Apply Now