About the role Join our team and be the driving force behind the scenes We have 3 dynamic roles, that will have you provide proactive administrative support to our Department Chiefs along with their fantastic departments. If you're ready to bring energy and organisation to our teams, this is the perfect opportunity for you Senior Department Administration Officer – People & Culture Senior Department Administration Officer – Transformation Office Senior Department Administration Officer – Legal, Governance and Risk Work type: Permanent Full Time. Classification: Band 5 ($76,355.79 - $86,617.32 pa plus super) Key responsibilities include: Coordinate and support the running of department meetings and functions or events. Monitor and coordinate department correspondence, workflows and record keeping. Provide essential individual support to the Manager and assist with diary and email management and preparation of management reports. Assist the Department in the processing of purchase orders and receipts. Assist the Manager with ad-hoc assignments including fact finding/information collation, preparing proposals and presentations. About you To be successful in this role, you will have: Relevant experience in office administration or similar. Well-developed people skills to support, influence, and collaborate with relevant stakeholders. Proficient communication skills - written and verbal. Strong attention to detail. Ability for critical and analytical thinking and problem solving. Strong stakeholder management skills or ability to work effectively with diverse stakeholders to achieve task outcomes. If this sounds like the role for you, then click apply now Child Safety Responsibilities We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy . Diversity and Inclusion At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA community, people with disability and people of all genders, ages and diverse experience. Create our future together at the City of Greater Geelong Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations. If you're passionate about inclusivity and community, apply now – we’d love to meet you A career with us We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. We offer: salary sacrificing and novated lease options cultural and ceremonial leave study leave paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave IVF, surrogate and miscarriage bereavement leave training and career development opportunities a healthy and safe environment our employee wellbeing program corporate membership rates at Swim Sport and Leisure facilities unlimited access to LinkedIn Learning Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Fiona Chapman | Talent Acquisition Partner | FChapmangeelongcity.vic.gov.au Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careersgeelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.