About the Company Our client is a is a well-known Not for profit healthcare provider based in Melbourne, committed to delivering exceptional medical services and support to the local community. Their mission is to ensure accessible, high-quality care for all, focusing on innovative approaches to meet the diverse needs of their patients. About the Role As a Team Assistant you will play a pivotal role in providing administrative support to the wider business whilst managing a quiet reception desk. Duties In this role you will be responsible for: Managing front of house reception area. Handle incoming calls and emails, directing inquiries to the appropriate team member. Coordinating meetings and appointments, including scheduling, and preparing necessary materials. Assisting with creating, formatting, and updating spreadsheets as needed. Maintaining and updating databases with accuracy and attention to detail. Helping with invoicing processes and general credit card reconciliations. Preparing and distributing internal communications and documents. Organising and maintaining office supplies and equipment. Support team event planning and coordination as required. Provide administrative support to various teams within the organisation. Skills & Experience To excel in this role, the ideal candidate should demonstrate: 2-3 years' experience in an administration or receptionist role. Strong interpersonal skills and a proactive attitude. Excellent organisational skills and effective time management. Ability to work independently and collaboratively as part of a team. Exceptional attention to detail and accuracy. Proficiency in Microsoft Suite, specifically Outlook, Word, and Excel, with advanced skills in pivot tables and VLOOKUP considered advantageous. Culture & Benefits Vibrant culture with regular team activities and a diverse environment. Flexible working hours to support work-life balance. Free breakfast and fresh fruit provided. Access to a coffee machine onsite. Convenient location near public transport links. Apply Today Please send your resume by clicking on the apply button. Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne Job Reference No: 06810-0012966914BS By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy . Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.