We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA people. The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy. We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you. Hours per fortnight 73.50 hours per fortnight - flexible options available. Duties Administer enforcement processes of the Magistrates Court (Civil Division) and provide assistance to Assistant Bailiffs as required. Receive, verify and respond to specific enquiries for the Civil Division, via the front counter, telephone and electronic mediums and seeking advice where appropriate. Provide procedural advice and assistance to Court users in relation to the progress of civil and tribunal matters. Prepare and dispatch correspondence in relation to specific civil and tribunal matters. Undertake administrative duties to prepare the registry file for progress through conciliation and/or hearing, including entering details in CRMS. Provide assistance to senior staff and Magistrates. Undertake Finance actions for the Division as required through CRMS. Undertake duties in relation to the Division’s exhibits and archiving. Assist with Division filing as required. Pre-employment Checks The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted: 1. Pre-employment checks • Arson and fire setting • Violent crimes and crimes against the person • Sex-related offences • Drug and alcohol related offences • Crimes involving dishonesty • Crimes involving deception • Making false declarations • Malicious damage and destruction to property • Serious traffic offences • Crimes against public order or relating to the Administration of Law and Justice • Crimes against Executive or the Legislative Power • Crimes involving Conspiracy 2. Disciplinary action in previous employment. 3. Identification check. Download the Statement of Duties and any Associated Documents Statement of Duties (356346) Administration Officer - Civil.docx Statement of Duties (356346) Administration Officer - Civil.pdf About the Department of Justice (Magistrates Court).DOCX About the Department of Justice (Magistrates Court).pdf Information for Applicants (DOJ) Short Form Application.docx Information for Applicants (DOJ) Short Form Application.pdf FAQs Short Form Application.docx FAQs Short Form Application.pdf How to apply To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria. Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you. Please apply online by clicking the 'Apply Now' button. Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format. If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4912. For more information Nicholas Mansfield Registry Manager nicholas.mansfieldmagistratescourt.tas.gov.au Phone: (03) 6165 7114 Reasonable Adjustment Queries Organisational Development and Design Team (03) 6165 7603