Administration Assistant - Medical Workforce Unit — Melbourne, Melbourne Region

Reference Number: [[id]]:  [[title]]  Employment Type: [[filter2]]  Location: [[custJobl]]   About Northern Health:  As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none. Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD, Melbourne’s North is fast becoming the place to be  The Role: Northern Health employs senior and junior medical staff to support clinical activities across all its campuses. The Medical Workforce Unit (MWU) is responsible for medical workforce planning and the recruitment of senior medical staff (SMS) and junior medical staff (JMS) across Northern Health. The MWU is also responsible for providing employee service functions to medical staff and for providing policy advice on issues relating to employment of medical staff at Northern Health. Reporting to the Operational Director of Medical Workforce, the Administration Officer is responsible for delivering administration support for the Medical Workforce Unit and offering reception services to all people entering the Unit. This position will also offer support the Junior Medical Coordinators. Key tasks to be undertaken are as follows: Assist with Office administration/ reception, answering all calls coming through reception desk and walk in queries screening  Management of inbox  Preparation of statement of service, completion of rental references, redirect legal team queries to correct area (SMS/JMS) Stationery ordering & general purchasing  Maintenance orders for Department and ressies’ quarters upon request from JMSA  Sorting of mail for JMS and SMS and redirecting a required to correct unit mail slot in the mailroom  Advising switchboard oncall details that are not picked up by the reporting portal from RON  Assists with IT account modifications, car parking requests and ID badge  Participation in MWU oncall roster  Other duties as directed by the Operational Director Medical Workforce To be successful in this role you will have: Exceptional sense of customer service Experience working with Medical Staff in a Public Health environment will be favourably looked upon Ability to liaise and work in a calm, clear and concise manner with medical staff and respond to related enquiries in a timely manner Highly organised and flexible work ethic, with high attention to detail Ability to schedule and manage tight timeframes along with the capability to prioritise urgent tasks Resilience to work in highly demanding and busy environment during peak periods Excellent verbal, written and interpersonal communication skills with the ability to communicate effectively across a broad range of internal and external clients Ability to confidently and professionally liaise with junior and senior medical staff. Exceptional skills using the Microsoft Office suite, including Outlook, Word, Excel, Powerpoint Next Steps . . . If this opportunity sounds like the next step in your career, then we would love to hear from you. Please click on the 'Apply' button and follow the prompts. For further details, please refer to the Position Description . Alternatively, you can contact Dr Susanty Tay, Deputy Chief Medical Officer, via Susanty.taynh.org.au . Applications close 21 June 2024 Why work at the Northern Health? We offer a range of benefits to support and reward staff both personally and professionally, which includes: Health and Wellbeing programs, including our ‘Thrive’ program Flexibility in the workplace and extra leave options and support An inclusive and culturally safe space State of the art facilities and campus partnerships A commitment to ongoing professional development through our ‘Learning Labs’ Access to salary packaging, EAP and our online library  F or a glimpse of life at NH, click here.  Work with us Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.  All employees of Northern Health must comply with the health service’s Staff Health / Workforce Immunisation procedure (as amended from time to time) together with any relevant State Government and Departmental directives. This requires all employees to be vaccinated for various diseases such as, but not limited to influenza and Covid-19. Â