BGIS is looking for a skilled Finance & Reporting Administrator to join our team in Brisbane. This role is ideal for someone who excels in financial management and reporting, offering an opportunity to contribute to our dynamic and supportive team. This role is located in Brisbane . Key Responsibilities: Monthly Reporting: Collate, distribute, and finalise monthly Planned Preventative Maintenance (PPM) reports. Documentation Management: Ensure accurate reporting of key service deliverables through comprehensive documentation. Invoice Processing: Handle end-to-end invoice processing requirements, including follow-up on outstanding invoices and prompt vendor invoice processing. Accounts Payable: Execute Accounts Payable tasks, ensuring timely and accurate processing of vendor invoices in accordance with BGIS requirements. Purchase Orders: Coordinate and manage Planned Preventative Maintenance Purchase Orders across the account. Financial Data Management: Provide financial data for all Planned Preventative Maintenance Services to key BGIS stakeholders. Ad-Hoc Support: Assist BGIS Management and the Client with ad-hoc data and reporting requests. Compliance: Ensure all tasks are carried out in compliance with BGIS procedures and contract requirements. Accountabilities: Budget Summaries: Assist in preparing monthly budget summaries and conducting financial analysis. Cost Tracking: Maintain cost tracker files for POs, invoices, and services. Vendor Management: Support contracts with vendors, ensuring compliance with pricing, scope, and worker management requirements. Audit Preparation: Collate records for internal and external audits. Process Updates: Keep processes, procedures, and records up-to-date on SharePoint. Relationship Management: Foster positive relationships with clients, sub-contractors, suppliers, and consultants. Team Collaboration: Operate in accordance with BGIS values, promoting teamwork and open communication. Qualifications and Experience: Essential: 3 years of experience in finance and administration. Proficient in Word, Excel, and Outlook. Experience with SharePoint. Excellent communication skills. Experience in report collation, scheduling, and planning. Accounts Payable experience. Desirable: Experience in property management, facility management industries, or a trade background. Experience in Maintenance Planning using CMMS (Computerised Maintenance Management System). Intermediate financial or accounting knowledge. Basic understanding of contract administration. About BGIS BGIS is a global leader in the provision of facility management, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 10,000 globally, BGIS focuses on delivering innovative service solutions that create value. Globally, BGIS manages over 50,000 client locations totalling more than 50 million square metres across markets including Government, Education, Utilities, Financial Services, Oil & Gas, Healthcare and Cloud Enterprise. At BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have passion for sustainability and drive for innovation. More information is available at apac.bgis.com.