About the role: An opportunity for one (1) x Administration Officer to be part of our Health and Wellbeing Hub central team, located in Docklands. The Health and Wellbeing Hub is the single most significant investment in the health, safety, and wellbeing of Victoria Police employees to prevent and respond to work related injuries. Six multi-disciplinary teams are being established, based in hubs across the state, with a focus on enhancing employee's mental health, injury prevention, early intervention, and recovery support. The Administration Officer will be responsible for providing a wide range of administrative and office management functions, in support of the Health & Wellbeing Hub. The positions will be responsible for report and correspondence preparation, minute-taking during meetings, conducting basic research activities, and maintaining efficient work recording and monitoring systems. Reporting the Senior Operations Manager, the incumbent will work closely and collaboratively with key internal stakeholders to ensure efficient functioning of the Health & Wellbeing Hub, in both central teams and regionally based Hubs. Victoria Police is a contemporary and agile workplace and supports flexible working arrangements. Your duties will include: Provide comprehensive administrative support for the Health & Wellbeing Hub, encompassing both central and regional hubs Oversee office management responsibilities and general administrative tasks, including preparation of general correspondence, secretariat support, and stationary procurement. Maintain and monitor meeting cadence for the operations of the Health & Wellbeing Hub, coordinating activities among the central Leadership team, regional teams, and discipline-specific groups. Compile and disseminate reports and correspondence on behalf of the Health & Wellbeing Hub, ensuring timely communication and documentation. Manage the procurement process by generating purchase orders under the guidance of the Senior Operations Manager, and efficiently handle associated administrative tasks. Assist in the coordination and administration of meetings, appointments, and travel arrangements, optimizing logistical arrangements as needed. Collaborate with VPS Recruitment to support hiring managers in coordinating recruitment activities and associated tasks, ensuring a streamlined and efficient process. Oversee the management of the Health & Wellbeing Hub car fleet, including administration of the car booking system, servicing arrangements, reporting procedures, and engagement with stakeholders to meet transportation needs effectively. As the successful applicant, you will have: Proven track record in executing various administrative support tasks, encompassing report and correspondence preparation, minute-taking, and office management. Demonstrated organisational awareness and adept problem-solving abilities. Ability to work with limited supervision and prioritise workload whilst meeting strict deadlines Strong interpersonal skills to effectively engage with key stakeholders and work well within a team environment Well-developed written and oral communication skills and computer skills including MS Office Suite Demonstrated ability to work flexibly in a team environment and to contribute to change and business improvement programs What we can offer you: As an employee of Victoria Police, you will have access to a range of benefits. Some of the benefits available include: Competitive salary including annual leave loading under the Victorian Public Service Enterprise Agreement Generous leave entitlements including paid parental leave Opportunity to purchase leave Flexible working arrangements Employee Assistance Program and a range of internal services to support you Salary packaging options via superannuation contributions or a novated vehicle lease Requirements and relevant information: One (1) x full-time, ongoing position available. This position is located at Victoria Police Centre, 311 Spencer Street, Docklands. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening. Your application must include: Resume Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. Applications close midnight, Sunday 30 June 2024. Please Note: All applications will need to be submitted through one of the following platforms: Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email. Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). For further information, please contact Sam Buchanan, Senior Operations Manager on Samuel.Buchananpolice.vic.gov.au If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENTpolice.vic.gov.au or on (03) 8335 8082. About Us: Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community. Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps