Office Duties Answering and directing phone calls, operating car park phone, welcoming all visitors, accepting deliveries General Office Maintenance Coordinate meeting rooms set up and facilities Mail and courier - prepare mail, distribute mail in the office. Managing stock and orders for office stationery, catering, milk. fruit and other staff amenities Manage general enquiry email in box. Admin Data entry and document management Calendar Management Client Details Office Duties Answering and directing phone calls, operating car park phone, welcoming all visitors, accepting deliveries General Office Maintenance (dishwasher, cleaning of kitchen, stocking up supplies, fill printers with paper) Coordinate meeting rooms set up and facilities Mail and courier - prepare mail, distribute mail in the office/ re-direct mail Managing stock and orders for office stationery, catering, milk. fruit and other staff amenities Manage general enquiry email inbox Admin Data entry and document management Calendar Management Accounts Receivable Credit notes Wastedge data entry Follow up bounce back emails and RTS letters Legal Document photocopying and scanning: Basic SAI global searches- company entity name/ABN/ACN/property searches Ad-hoc legal admin tasks Travel Manage, review and approve domestic and international travel requests, bookings and profiles Assist with group bookings and event travel management Ensure adherence with the Travel Policy at all times Relationships Internal Stakeholders will include all teams and employees at Australia External stakeholders will include customers, suppliers, delivery providers, guests. Customer Service Provide a professional service to the business by welcoming all clients, visitors and guests in a friendly manner Ensure all visitors sign in the visitor's book. Description Office Duties Answering and directing phone calls, operating car park phone, welcoming all visitors, accepting deliveries General Office Maintenance (dishwasher, cleaning of kitchen, stocking up supplies, fill printers with paper) Coordinate meeting rooms set up and facilities Mail and courier - prepare mail, distribute mail in the office/ re-direct mail Managing stock and orders for office stationery, catering, milk. fruit and other staff amenities Manage general enquiry email inbox Admin Data entry and document management Calendar Management Accounts Receivable Credit notes Wastedge data entry Follow up bounce back emails and RTS letters Legal Document photocopying and scanning: Basic SAI global searches- company entity name/ABN/ACN/property searches Ad-hoc legal admin tasks Travel Manage, review and approve domestic and international travel requests, bookings and profiles Assist with group bookings and event travel management Ensure adherence with Travel Policy at all times Relationships Internal Stakeholders will include all teams and employees External stakeholders will include customers, suppliers, delivery providers, guests. Customer Service Provide a professional service to the business by welcoming all clients, visitors and guests in a friendly manner Ensure all visitors sign in the visitors' book Provide the correct response regarding Company structure/ Information. Be aware of communicating sensitive information Administration Support Provide quality administration support to the business; Photocopying, filing binding, laminating documents when required Use the finance system for all purchasing, invoicing, debtor's collection and general accruals. Preparation of letters when required Assist with other clerical tasks as requested Monthly Financial reporting Assist Finance Manager with ad hoc reporting requirements Teamwork Ensure behaviours are consistent to enhance the team environment Assist others to meet business objectives when required Create a participate team environment Participate in work based team activities Communication Communicate openly and honestly at all times Ensure everyone understands the group's objectives Ethics Comply with all applicable laws, regulations, statutory obligations policies Act honestly and with integrity at all times Respect the values and diversity of others Accept responsibility and be accountable for actions Avoid situations resulting in a conflict of interest, bribery or the use of inducements to secure business Innovation Participate in internal and external training seminars Read relevant literature and journals Actively investigate enhancements to procedures and processes that achieve improvements in performance, job satisfaction, and productivity Monitor individual performance at all times. HSEQ Comply with all applicable health, safety and environmental laws, regulations and statutory obligations at all times Maintain the HSEQ Systems and assist with internal and external audits Be alert for potential hazardous situations and report any hazardous situations in a timely manner Take corrective action on all hazardous situations Act in a safe manner Ensure housekeeping of work area is managed to provide a safe and healthy environment at all times Ensure work environment is easily accessible at all times Provide feedback on problems or areas for improvement Formal Education Administration training certification (desirable) Degree Work Experience Experience in a similar role as a team assistant or administration officer Skills/Knowledge/ Abilities Customer Service Excellent verbal and written communication Excellent organisational skills IT Literacy Administration Experience Financial Reporting Microsoft Office (Excel, Word, PowerPoint) Key Competencies Communication and interpersonal skills Initiative Adaptable Personal Impact and Time Management Planning & Organising Understanding the Business Attention to detail Innovation Profile Office Duties Answering and directing phone calls, operating car park phone, welcoming all visitors, accepting deliveries General Office Maintenance (dishwasher, cleaning of kitchen, stocking up supplies, fill printers with paper) Coordinate meeting rooms set up and facilities Mail and courier - prepare mail, distribute mail in the office/ re-direct mail Managing stock and orders for office stationery, catering, milk. fruit and other staff amenities Manage general enquiry email inbox Admin Data entry and document management Calendar Management Accounts Receivable Credit notes Wastedge data entry Follow up bounce back emails and RTS letters Legal Document photocopying and scanning: Basic SAI global searches- company entity name/ABN/ACN/property searches Ad-hoc legal admin tasks Travel Manage, review and approve domestic and international travel requests, bookings and profiles Assist with group bookings and event travel management Ensure adherence with the REMONDIS Travel Policy at all times Relationships Internal Stakeholders will include all teams and employees. External stakeholders will include customers, suppliers, delivery providers, guests. Customer Service Provide a professional service to the business by welcoming all clients, visitors and guests in a friendly manner Ensure all visitors sign in the visitors' book. Job Offer Office Duties Answering and directing phone calls, operating car park phone, welcoming all visitors, accepting deliveries General Office Maintenance (dishwasher, cleaning of kitchen, stocking up supplies, fill printers with paper) Coordinate meeting rooms set up and facilities Mail and courier - prepare mail, distribute mail in the office/ re-direct mail Managing stock and orders for office stationery, catering, milk. fruit and other staff amenities Manage general enquiry email Inbox. Admin Data entry and document management Calendar Management Accounts Receivable Credit notes Wastedge data entry Follow up bounce back emails and RTS letters Legal Document photocopying and scanning: Basic SAI global searches- company entity name/ABN/ACN/property searches Ad-hoc legal admin tasks Travel Manage, review and approve domestic and international travel requests, bookings and profiles Assist with group bookings and event travel management Ensure adherence with the REMONDIS Travel Policy at all times Relationships Internal Stakeholders will include all teams and employees. External stakeholders will include customers, suppliers, delivery providers, guests. Customer Service Provide a professional service to the business by welcoming all clients, visitors and guests in a friendly manner Ensure all visitors sign in the visitor's book Provide the correct response regarding Company structure.