We are on the lookout for a Facilities Administrator to join our team. If you are looking for an opportunity to develop your skills in the Facilities Management industry, then this role could be for you. The Role Assist the Site FM team by coordinating all vendor attendance to site, and perform the required administrative activities to facilitate these attendances, including, but not limited to, the following tasks: - Communicate with external vendors for availability. - Book in all external vendor PPM's. - Submit guard request forms. - Ensure currency of vendor compliance with BGIS and RBA systems and processes prior to attendance. - Add job bookings to Outlook calendar - send out invites to BGIS team & client. - Enter VAAS entries for contractors attending the site and provide relevant info to clients so they can organise vehicle attendance. - Maintain a schedule of external contractor visits and internal trade secure area requirements for distribution to RBA client and tenants for works coordination. - Organise external Vendor Fit 2 work compliance checks via client. - Organise permit passes via client. - assist vendors with SASSI & Avetta compliance. - General Support for vendors if they have issues with any BGIS platforms. - Other administrative duties as required. Skills and Experience: - Strong capability in MS excel is a must (including lookups, and pivot table analysis) - Strong attention to detail - Strong demonstrated experience in a similar administrative role. - Demonstrated high-quality written and verbal communication skills. - Demonstrated ability in providing written reports. - Essential current knowledge in computer software Word, Excel, Outlook (or related program) and Internet access. Why Join Us / Benefits: - Onsite parking. - Subsidised restaurant and gym access. - Opportunity to work in a dynamic and supportive team environment. - Competitive salary and comprehensive benefits package. - Professional development and growth opportunities. - Work-life balance with flexible working hours. - Employee Recognition Program - Excellent Company Benefits - Paid Parental and Volunteer Leave - Donation Matching and much more - Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement. BGIS is a global leader in the provision of facility management, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 10,000 globally, BGIS focuses on delivering innovative service solutions that create value. Globally, BGIS manages over 50,000 client locations totalling more than 50 million square metres across markets including Government, Education, Utilities, Financial Services, Oil & Gas, Healthcare and Cloud Enterprise. Join our team of dedicated professionals and contribute to the success of our organization by applying for the Facilities Administrator role. Apply now by submitting your resume BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have passion for sustainability and drive for innovation. Further information is available at apac.bgis.com.