Kolbe Catholic College is seeking a dedicated individual for the role of Administrative Assistant to the Deputy Principal (Staff). As a crucial member of our team, you will provide essential service support and assistance while adhering to the college's policies and procedures, ensuring a high level of confidentiality. This role requires initiative, resourcefulness, and the ability to make decisions in alignment with the Deputy Principal (Staff)'s specific wishes. Child Safety Commitment: At Kolbe Catholic College, we prioritize the safety and wellbeing of our students. Every staff member has a responsibility to create a child-safe environment, adhere to child-safe policies and codes of conduct, and actively contribute to student wellbeing through pastoral care and positive learning environments. Responsibilities and Specific Duties: Provide administrative support to the Deputy Principal (Staff). Manage and maintain the Deputy Principal (Staff)'s diary/calendar with discretion for optimal operation. Prioritise issues requiring immediate attention. Prepare paperwork for appointments, meetings, and files for various stakeholders. Assist in correspondence preparation and manage documents for distribution. Conduct necessary research for the Deputy Principal (Staff). Develop presentations and printed material as required. Coordinate approval of staff professional development, bookings, and related processes. Support Human Resources processes, including recruitment, onboarding, and offboarding. Oversee staff return-to-work processes and compliance tasks. Monitor attendance at training sessions and maintain up-to-date records. Coordinate delivery of training with external providers, if necessary. Demonstrate initiative and innovation in improving office systems. Attend out-of-hours functions, meetings, and ceremonies as required. Other Duties: Reception and Student Services cover during absences. Other administrative duties as required and negotiated with the Principal, Deputy Principal(s), Business Manager. Attend non-teaching staff and team meetings as required. Position Classification: Education Support Officer - Category C, Level 2 Key Criteria: Current National Criminal Records Check and Working with Children Check Card. Current Level 2 First Aid Certificate (desirable). Effective planning and organizational skills with the ability to manage multiple deadlines. Excellent interpersonal and communication skills. Professional telephone and customer service etiquette. High level of literacy, numeracy, and information technology skills. Ability to work independently and within a team environment. Maintain the highest levels of confidentiality. Commitment to the value and ethos of Catholic education. Generosity of spirit, optimism, adaptability, and enthusiasm. Application Process: Submit your cover letter and resume by the closing date of 9am on Monday 6th of May 2024 For more information about Kolbe Catholic College, visit our website at www.kolbecc.catholic.edu.au To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Jess Quirk on 8339 3060, quoting Ref No. 1146787.