Provide high-level administrative support to staff and students within the School of Information and Physical Sciences Full time continuing opportunity based at our Callaghan Campus 17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts Be challenged and imagine with us As Administrative Assistant for the School of Information and Physical Sciences (SIPS), you will provide high-level administrative support to staff and students, and assist with the operational functions of the School. In this role you will: Respond to enquiries and requests from staff and students. Provide secretarial support including organising meetings, and preparing agendas, minutes, and actions. Assist with student admissions, enrolments, session allocation, course work materials, examinations, and final results. Support with financial purchases and procedures. This continuing position is full time and will be located at the Callaghan Campus (Awabakal and Worimi land). How will you inspire us? You will have: Proven administrative experience, including working knowledge of Microsoft Suite. Strong communication skills including the ability to professionally liaise with diverse stakeholders. Ability to stay organised, maintain a high level of attention to detail, and work to competing deadlines. What we offer The remuneration for this position is from $71,626 to $77,858 17% superannuation and is commensurate with skills and experience. We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here . About our University The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability. We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply. Your next steps Important information before you apply: Please visit here for a guide on how to apply for a role. If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application. Applications for this position will only be accepted from those with Australian residency or a valid work permit. Your application: Your application must include: Your resume. A cover letter outlining your motivation to apply for this opportunity. A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application). A degree or completion of an associate diploma and subsequent relevant work experience; or equivalent combination of relevant experience and/or education/training. Well-developed written and verbal communication skills together with a proven ability to positively interact with a diverse range of internal and external stakeholders. Advanced proficiency in the use of MS Office application and corporate IT systems. Well-developed problem-solving skills, exceptional attention to detail, high level organisational skills with the ability to meet competing deadlines. Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations. Please upload your Cover Letter and response to the requested Criteria as one PDF document . This document should not exceed 4 pages (approximately 2,000 words). Contact Us For specific position enquiries, please contact Juliane Turner, Team Leader on (02) 4921 5483 or via email at Juliane.Turnernewcastle.edu.au Having technical difficulties? Please reach out to us: employmentnewcastle.edu.au Please note, we do not accept email applications. Closing date: Wednesday 15 May 2024 at 11.59pm AEST We are excited to be Looking Ahead with you LI-CP1