The Bureau of Meteorology is seeking a skilled Executive Assistant (EA), to work part-time in a job share arrangement, to support the Group Executive (GE) Enterprise Services Group (ESG), SES Band 2. The successful candidate will be able to work 2.5-3 days per week, Wednesday-Friday. The work within ESG is very diverse, designing and delivering integrated enterprise-wide solutions to ensure the Bureau delivers outcomes to its customers and stakeholders, and enabling the Bureau to govern and manage its business well. ESG partners with business areas to align its work with the Bureau's transformation activities. At an APS 5 level, the EA has a range of duties and activities to support the GE ESG, as well as assisting to ensure the GE ESG office is managed effectively. Duties will include, but are not limited to, providing high-level executive and administrative support, managing diaries, planning and booking travel, coordinating and prioritising office correspondence, managing and maintaining the GE ESG's inbox, and undertaking financial management activities, including credit card acquittals and invoice processing. The GE ESG Office is a fast-paced environment where things can change quickly, and you will need to be flexible and agile in supporting the GE ESG Office. A high level of initiative and common-sense is required, along with excellent organisational skills and strong relationship skills. The role also requires a high degree of professionalism, judgement, and discretion. Strong relationship skills are critical, as you will liaise with diverse teams across ESG and the wider organisation, and with high-profile external stakeholders. You will also work closely with other EAs and Executive Officers across ESG and the Bureau. The key duties of the position include Anticipate the needs of the Executive to ensure the office runs smoothly and is efficient and effective. Monitor and track incoming documents to ensure correspondence is triaged, prioritised, and actioned accordingly. Prepare meeting materials, correspondence, presentations, and minutes, including the administration of critical, confidential, and sensitive information. Manage the office which includes, but is not limited to: providing high level executive and administrative support to assist in the management of the office workload and work priorities ensuring the meetings begin on time with preparation material delivered in advance coordinating meetings and activities, including diary management and any meeting room requirements coordinating and prioritising office correspondence, proposals, reports and submissions coordinating administrative tasks (e.g. Group structure, email lists, leave register, agenda items for weekly meetings, internal weekly Executive staff updates etc.) assisting in the organisation of internal and external forums, meetings and working groups undertaking secretariat functions including preparing communications for meetings, minute taking and following up on action items, and any meeting room requirements organising travel arrangements and assisting with financial management activities including credit card acquittals, monthly accruals, procurement activity and invoice processing streamlining and implementing work efficiencies to assist with a high volume of work, undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with policy, and managing a range of regular and ad-hoc matters on behalf of the office, showing initiative and discretion. Liaise with stakeholders (internal and external to the Bureau) and assist with the resolution of moderately complex to complex issues, responding to stakeholder needs and expectations as required. Liaise with senior managers on issues relating to the delivery of papers and administration to the office. Working closely with colleagues across the organisation and with external stakeholders. Support and mentor the EA's in the Program lines of the Group and support the broader EA network in the Bureau. Support the office of the Chief Executive Office when required. Comply with and champion Bureau policies, procedures, and initiatives, including work health and safety and our commitment to diversity and inclusion.