Hybrid working arrangements Sydney based Full time opportunity How will I help? This role will see you provide support to the General Counsel CBWT & COO Legal by delivering the efficient and effective coordination of all office functions, diary and email management, forward planning, all administrative processes with a strong knowledge of Westpac systems; as well as general support to the leadership team coordinating activities, payment of invoices, recruitment, and onboarding. Responsibilities Diary management for General Counsel, including coordination of all meetings and preparation of agendas. Collation of pre-reading/documents ready for all meetings Coordination of leadership team key meetings, including forward planning, the preparation of agendas and recording action items Provide support to Heads of Legal, and Head of Operations including running reports, leave management and mandatory training tracking Working closely with the Practice & Operations Manager, as well as the EAs in Legal Managing expenses and processing accounts, payments, and reimbursements in a timely and compliant manner, in WEAPS, e-buy, COUPA and Promaster General support to General Counsel, Heads of Legal, and Head of Operations including approval of IT requests. People HQ requests and User Access Requirements Update and maintain the team organisational charts and distribution lists What's in it for me? You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled. What do I need? Demonstrated Executive Assistant experience Strong attention to detail and organisational skills Advanced diary and email management skills Strong PC literacy (MS Office: Word, PowerPoint, Excel, and TEAMS) Knowledge of iManage (desirable) What is it like to work there? We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As well as competitive remuneration and a great culture, joining the Westpac family means you will get some of the best banking, wealth and insurance benefits in the market. We back our employees by helping them work towards industry-recognised qualifications, using online learning, training modules and career planning tools for you to grow with us. We will even pay you to do volunteer or community work. As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion. How do I apply? Start here. Just click on the APPLY or APPLY NOW button. At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email talentacquisitionwestpac.com.au. Do you need reasonable adjustments during the recruitment process? We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email talentacquisitionwestpac.com.au