About the Department of Education The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle. About Pacific Pines State Primary School Pacific Pines Primary is a prep to 6 school established in 2002. The school is situated in the hinterland of the Gold Coast at the western end of the smith street motorway. Pacific Pines estate is located between Coomera and Nerang and our catchment services the communities of Gaven and Pacific Pines. We are committed to providing quality educational experiences that are connected to real life, through a supportive and creative environment. About the Role As the Administrative Officer, you will be responsible for: Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager. Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities. Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed. All accounts payable phone enquiries Processing requisitions/purchase orders Processing payments of invoices Enter corporate card transactions into the OneSchool in an accurate and timely manner Processing of corporate card monthly reconciliations Sourcing bus quotes for camps/excursions Ensure that all accounts are paid and recovered in an accurate and timely manner Archiving as required Receipting Processing payments both from external parties and students Completing end of day banking Filing and getting sign off from BM for money banked Completing credit notes and getting Principal to sign Maintaining accurate finance registers Assist with the instrumental music student resource scheme Please refer to the attached role description for any mandatory requirements for this position. How to Apply Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and A maximum two page response outlining your experience in this area or desire to gain experience in this area. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.