About Us Busways is the largest wholly Australian-owned bus operator, providing services across NSW in Western Sydney, North Shore and West, Central Coast and North Coast, and the South Australian Public Transport Authority in Adelaide’s Outer South. Over the past 80 years we have developed a passionate and engaging brand in the transport sector and are one of the most well-known bus passenger transport operators in our operating regions. With a team of more than 2,600 people, committed to transporting over 26 million passengers each year, we pride ourselves on taking a proactive approach to public transport delivery to ensure the customer’s journey is as seamless as possible. Join Busways and you’ll become part of an exciting future of public transport, with on-demand services, zero-emission technology, and growing regions you’ll get to experience new and exciting transport innovations that lie ahead. About the role Reporting to the Asset Administration Manager, this role is based in our Pymble Head Office and sits within the Workshops Administration team. It has a key focus on maintaining the integrity of our asset systems, records, and reports, and providing administrative support for the management of company assets. In addition to this will be day-to-day office management responsibilities to ensure the smooth running of the team. This is a role which requires interaction across multiple departments and levels of our business and therefore requires someone with outstanding interpersonal skills along with a passion for order and accuracy. Role responsibilities Key responsibilities for this position include the following: Ensure that administrative systems, databases, spreadsheets, and reports are maintained and provided in an accurate and timely manner providing up to date information when required Maintain the file management system for the Asset and general Workshops related to fleet, plant, and property etc. All administrative aspects involved in asset acquisitions, sales and disposals included but not limited to liaising with sellers and buyers, submission of all related documentation and payments All tasks related to company car fuel, E-tags, compliance, recalls, etc. Arranging asset servicing or recall work Manage and maintain records relating to: Current and future asset road registrations, insurance coverage, CTP Insurance, licencing etc. and arrange all related documents, files payments and receipts liaising with all relevant bodies, when required HVIS inspections, liaising with all relevant bodies Insurance claims related to accident, theft, vandalism, natural disasters etc. Asset acquisitions, sales, and disposals Ad hoc administrative tasks as required by the team To be successful in this role you will ideally have: At least 2 years’ experience within a strong administration role or similar Experience in basic office administration skills including but not limited to MS Excel, MS Word, MS Outlook Excellent organisational and time management skills, attention to detail A sound ability to communicate and engage with employees at all levels Exposure to complaint handling, work, health and safety policies and procedures, inclusion and diversity Demonstrated problem-solving skills, the capacity to successfully deliver high quality outcomes and meet deadlines The ability to think creatively and proactively solve problems and a willingness to step outside of your comfort zone to achieve and exceed the goals and expectations of your managers and fellow peers Must be an Australian Permanent Resident or Citizen Great work environment We care about our people and encourage employees to learn and develop, as well as offering great employee benefits including: Fitness Passport, a great scheme allowing you and your family to access multiple pools and fitness facilities around Sydney and regional NSW all under one competitive membership fee Employee Assistance Program by Telus Health, giving you and your family access to an independent organisation that provides a broad range of personal support services Office Lunch Club, providing access to discounted meals at work Modern office environment, including large communal kitchen and outdoor lunch space, coffee machine, free fruit and periodic company lunches Flexible work times around core office hours, and option to work from home two days a week How to apply: If you believe this is the perfect role for you, please apply by submitting a resume and a cover letter that specifically addresses your skills and experience in relation to the role, duties and required skill-set. Individual applications will be processed as soon as they are received so if this position is for you, apply today Busways is an Equal Opportunity Employer that is committed to achieving a diverse workforce. We strongly encourage applications from people representing all diversity groups and ages such as Aboriginal and Torres Strait Islander, LGBTIQ, people with disabilities, religious beliefs and ethnicity. No agency applications please. To apply online, please click on the appropriate link below.