Company: We're a rapidly expanding national company with an impressive 55-year legacy in heavy earthmoving equipment rentals. Renowned for our precision in handling wheel loaders, rollers, excavators, and EWP's, we pride ourselves on nailing the job perfectly - the first time, every time. Job Summary: We are seeking a dedicated and detail-oriented Administrative Assistant to join our team at Tomago, Newcastle . The successful candidate will provide efficient administrative support to ensure the smooth operation of our organization. This role requires excellent organisational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously. The role is at our site office in a yard/depot with heavy equipment, and we may need our staff to wear high-vis vests, safety gear and stable footwear . Responsibilities: Perform general administrative duties such as managing phone calls, emails, and correspondence. Coordinate meetings, customer engagement, and travel arrangements for management staff. Manage databases accurately by updating information regularly. Prepare purchase orders, customer invoices, and maintain records. Assist with document preparation including reports, presentations, contracts, etc. Collaborate with internal teams to support various operations as required. Maintain office supplies inventory by checking stock levels regularly. Assist in maintaining branch's policies and procedures for smooth operations. Requirements: Proven experience in an administrative role preferably on a civil site/ mine site/ industrial site Associated degree or equivalent experience in administration Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Strong written and verbal communication skills Excellent organisational and time management abilities Attention to detail with high accuracy in data entry Ability to work independently and as part of a team Apply now or call Katie at the Head Office for more information on 07 3635 4500. Only successful candidates will be contacted. All applicants must be entitled to full-time work rights in Australia.