Job Description: Mars Wrigley is seeking a passionate and driven Administration Assistant to support the Leadership Team and work with the broader Administration community. You will play a critical support role in events management, leadership team support and administration to support the continuous business operations. This role will be based out of our Melbourne Head Office, you will play a crucial role in maintaining a clean and organised office environment as well as promoting site engagement plus supporting members of the Leadership team and working with the critical functions to ensure on time delivery of events and business functions. You will be able to build solid relationships internal and external stakeholders quickly, whilst being able to complete tasks efficiently and effectively. Please note this is a Maternity Leave cover position until May 2025 What are we looking for? Previous experience working within an executive assistant/personal assistant position Highly organised, ability to multi-task and manage changing workloads Proficient user of Microsoft Office: Word, Excel, PowerPoint & MS Teams Event coordination experience Strong attention to detail Ability to build strong relationships with internal & external stakeholders Strong problem solving skills What will be your key responsibilities? Diary management, planning offsite events, team day coordination, travel bookings, expenses Coordinating special events with the Mars Wrigley Leadership team; year-end functions and supporting Business Conference Office engagement events such as morning teas and lunches in the Melbourne Office Support the Melbourne office Business Continuity Team in all return to office initiatives Provide coverage for reception when required (day to day basis) Ad hoc tasks as assignment by the Leadership Team Coordinating communications, announcement distributions with relevant information What can you expect from Mars? Genuine career progression with a focus on you and your career goals. Best-in-class learning and development support from day one, including access to our in-house Mars University Global health and wellbeing program to support flexibility and work-life balance Opportunity to make a difference with our volunteer and ambassador programs Be part of a company that is contributing to making the world a better place today and every day through our sustainable generation plan A culture that offers collaboration, leadership and rewards you for the role you play within Mars At Mars Wrigley, take pride in your contribution in creating better moments for millions through our brands, to the way we source, make and market our products. Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.