Job Description Location: Geelong | Surf Coast Job type: Full time / From 15/04/2024 Organisation: Schools (Government) Salary: Salary not specified Occupation: Administration/Secretarial Reference: 1408322 Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Responsibilities for this position: Perform routine administrative or operational tasks, including: ¿ general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork. Daily Organisation ¿ Book CRTs using staffing agencies or SLP employees ¿ Liaise and maintain positive relationships with staffing organisations ¿ Check all CRT packs at the end of each term and update information/documentation where necessary ¿ Check all iPads have been returned from CRTs each day ¿ Communicate wet weather arrangements with staff and students ¿ Create and distribute the bus duty roster ¿ Book the College bus on the Compass calendar & assist in organising a driver when necessary ¿ Liaise with staff to finalise camps and excursion staffing ¿ Maintains the College¿s Compass Calendar ensuring timely entry of events to avoid double bookings ¿ Liaising with the Assistant Business Manager to ensure school level payroll CRT records are maintained and payments processed. ¿ Create a timetable for the day and liaising with the photo company before/after the day to confirm arrangements ¿ Communicate with parents via Compass before/after photo day ¿ Add staff and student photos in to CASES-21 & Compass within a week of receiving the images Camps, Excursions & Events Administration ¿ Includes the administration of all incursions, excursions, camps, VCE-VM, VET Sport & Rec, Activities Week, Outdoor Education and Inter-school Sports. ¿ Is an active member of the College¿s Events Committee. ¿ Answer incoming calls as required. ¿ Greet visitors/contractors as required. Undertakes systems processing work such as data entry, purchasing, payments and reports. ¿ Record staff absences in Edval. This includes receiving information (by phone or email) directly from staff who will be absent from work. ¿ Process and communicate daily absences and replacements ¿ Process and communicate room changes ¿ Allocate yard duty replacements ¿ Ensure compliance with the VGSA in allocating replacements and in lieu classes ¿ Maintain an up-to-date database of School Local Payroll CRT staff information including availability, resumes and VIT registration details Coordinates the preparation of standard routine internal and external communication. ¿ Process and communicate daily absences and replacements ¿ Process and communicate room changes. Operate and instruct others in the routine use of equipment and computer systems. ¿ Use of Compass, CASES21, Google Suite, Microsoft Office Suite, Edval etc. Supports financial and budgetary processes and utilises standard software. ¿ Work closely with the College¿s Finance Leader to communicate and collect payments for extra-curricular camps, sports and excursions. Coordinates the preparation of standard routine internal and external communication. ¿ Liaise with activity organisers to ensure effective administration and policy compliance for all activities. Provides student transportation services such as bus driving, and scheduling. ¿ Seek quotes and book buses for camps, sports and excursions. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrungeducation.vic.gov.au Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview Location Profile Surf Coast Secondary College cultivates a thriving community of learners who embrace challenge, uphold value of respect, and strive for academic excellence. Academic excellence is our aspiration. We are committed to providing a world-class education that empowers our students with the knowledge, skills, and values they need to succeed in a rapidly evolving world. Our dedicated educators inspire curiosity, critical thinking, and a passion for learning, driving our students to achieve their highest potential. Respect is the cornerstone of our school's culture. We foster an environment where every member of our school community, is treated with dignity and kindness. Through respect, we aim to nurture a sense of belonging and acceptance among our students, staff, and families. Challenge is an essential element in our pursuit of academic excellence. We believe that it is through embracing challenges that personal growth is ignited. These challenges, whether academic or personal, provide opportunities for our students to discover their true potential and develop the resilience and determination needed to excel in an ever-changing world. The entire staff at SCSC believes in the premise that the more actively a student participates, the more they will enjoy their studies, which more than often translates into achieving excellence, greater depth of learning and will guide them towards being a life long learner. At the beginning of 2014 SCSC moved to its new home in a state-of-the-art learning and teaching facility in Torquay. Now, our facilities enhance our learning programs, such as our sports, art, and select entry enrichment and extension learning (SEEELP) programs, as well as our coastal environmental centre and shared state of the art sports facilities with the local shire allow our teachers to connect our student¿s learning to their lives, strengths and passions. SCSC is keen to continue to attract high performing staff who are committed to supporting students to be creative, deep learners with a strong social conscience. SCSC has a high expectation that all staff will work hard to further develop the learning and teaching philosophies of the College and support students to truly reach their academic and social potential.