Advertised Vacancy Number: DOE881498 Appointment Pool Road Safety and Drug Education branch is seeking to establish a pool of Administrative Assistants for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during 2024 and up to the end of April, 2025. Appointments can be made from the pool at any time for commencements within 2024, up to the end of April, 2025. Professional Benefits Working for the Department of Education attracts a range of attractive professional and personal benefits including: 11 percent employer contributions to superannuation More than 20 days of other leave, including sick leave and carers’ leave Free parking at Statewide Services, Padbury The Role and our Branch Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. It encompasses both school and system-facing service delivery. While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development. We encourage all applicants with diverse professional experiences to apply. Suitable applicants will be required to use advanced features in Microsoft products to prepare documents, including brochures, spreadsheets, charts, and tables. Administration Assistants will manage incoming telephone calls and visitor enquiries from internal and external clients while providing clerical and administrative support as required. This role will require suitable applicants to prepare, process and deliver incoming and outgoing correspondence, action routine matters by drafting responses and prepare basic reports; ensuring correspondence protocols are followed. Administration Assistants will work within teams and across business units to ensure integrated service delivery to schools and the system. They will assist managerial staff meet their financial, procurement and human resources responsibilities, including reconciling credit card expenditure, checking certification reports and invoices and monitoring expenditure. Cultural Diversity The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply. Building Leadership Impact We are committed to building the leadership capability of our people ( Building Leadership Impact ) Your written application will be assessed against the following Selection Criteria: Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system. Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit. Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment. For a full outline of the role responsibilities and selection criteria, please refer to the JDF. It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy. All inquiries are welcomed Please contact Kerry O'Hare, Manager - Road Safety and Drug Education branch by telephoning (08) 9402 6414 or emailing kerry.ohareeducation.wa.edu.au Application Instructions All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time. Your application should include: A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager. After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127. If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance. Eligibility and Training Requirements Employees will be required to: provide evidence of eligibility to work in Australia for the term of the vacancy complete the Department’s induction program within three months of commencement complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter. complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement complete any training specific to this role required by Departmental policy consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment The Department applies a four (4) day breach period to this selection process. Applications must be submitted before 4.30pm (WST) on Wednesday, 3 April 2024. Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted. APPLICATIONS MUST BE SUBMITTED ONLINE PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED