About ARWA The Australian Radioactive Waste Agency (ARWA) is leading the responsible management and safe storage and disposal of Australia's radioactive waste. A key element of ARWA's program is the delivery of disposal pathways for Australia's radioactive waste which will provide purpose-built, highly engineered solutions to manage radioactive waste from sources such as nuclear medicine production. At ARWA, our dynamic, multidisciplinary team has a unique opportunity to drive the future of Australia's expertise in safe and secure radioactive waste management, to protect people and the environment for generations to come. Our people come from diverse backgrounds, nationalities, and cultures. These differences bring challenges and opportunities, and they will ultimately enhance the delivery of our complex technical work. Our people have the experience and skills to put ARWA at the forefront of the global nuclear waste management field as we deliver world class facilities for Australia. Nuclear Literacy Radioactive waste exists in many locations around the country, including hospitals, science facilities and universities. While these locations maintain safety measures, they were not specifically designed for long-term waste management, making their continued use unsustainable. Therefore, a dedicated solution is needed to safeguard the future of Australia's nuclear medicine industry and nuclear research capabilities. ARWA will continue foster a culture of safety and security by demonstrating international best practice and work to increase nuclear literacy in Australia through education and awareness. Primary Objectives of the Role The Administration Officer supports key decision making, delivery of required portfolio business outcomes and sharing of appropriate information within and outside of ARWA. The role will work closely with ARWA teams and will possess strong communication skills in order to translate complex information into a format that is easy to understand. The Administration Officer will support the coordination of requests, summarising information and compiling reports. The Administration Officer provides secretariat support to various committees and operational governance authorities, including (but not limited to)planning, coordinating, and facilitating the delivery of meetings, conferences, and workshops; coordinating and preparing meeting materials and liaising with meeting participants; recording accurate and detailed minutes of meetings; registering and proactively following up on meeting action items; and other ARWA business-related duties as and when require. The key duties of the position include Coordinate and manage various administrative tasks to ensure effective communication and information flow within the Agency. Maintain, organise and update records, files, and databases, using departmental systems and technologies to enable easy retrieval and access to critical information as needed. Efficiently manage and prioritise correspondence, emails, and incoming/outgoing documents, ensuring prompt responses, appropriate distribution, and practical follow-up actions. Plan, coordinate, and facilitate the delivery of meetings, conferences, and workshops, including scheduling, organising logistical arrangements, and participate in coordination to ensure success. Coordinate and prepare comprehensive meeting materials, including well-structured agendas, meeting papers, meeting minutes, presentations, visual aids and other associated documents. Record accurate and detailed minutes of meetings that capture critical discussions, decisions, and action items.